Office Specialist (Huntington Hospital, Pasadena, CA)

Mark Anello
Mark Anello
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Development Associate – Office Specialist

Huntington Hospital

Pasadena, CA

Full-time Non-Exempt

Two days a week on-site and three days remote (through the pandemic only)

About Huntington Hospital

Over a century ago, a 26-bed hospital opened in Pasadena, California. The vision of this hospital was a simple one – to provide quality, compassionate care to this growing community. Fast forward to today. Huntington Hospital is now a 619-bed, state-of-the-art medical center offering a full spectrum of the most advanced clinical services.


When you join Huntington Hospital, you are aligning yourself with an organization whose values drive our philosophy of care. Our focus on delivering quality, service, and cutting-edge care, enables Huntington Hospital to be an organization committed to patient outcomes-not the bottom line. More importantly, it empowers you to enact change and deliver the results that continuously improve our ability to provide our community with care.

About the Position

This position provides administrative support to the Office of Philanthropy with specific attention to the Development Services and Donor Engagement teams.

Responsibilities

Development Services (55%)

  • Processes biographical donor record updates in the fundraising CRM (Raiser’s Edge)
  • Maintains lists and rosters in the database
  • Conducts proactive data integrity tasks (e.g., duplicate cleanup)
  • Runs giving reports for various departments
  • Produces daily admit report via Blackbaud’s Grateful Patient Solution/Wealth Point
  • Provides assistance with data clean up tasks
  • Assists special events team with event-related data entry
  • Provides back-up gift entry assistance at year-end

Donor Engagement/Annual Giving (20%)

  • Fulfills donor stewardship requests (e.g., parking cards, birthday cards)
  • Merges and sends acknowledgment letters
  • Conducts regular annual fund thank you calls

Office Administration (25%)

  • Primary point person for receiving and directing visitors and answering the main phone line
  • Successfully troubleshoots donor inquires and concerns
  • Maintains the office, including supplies and office appearance
  • Retrieves and distributes the mail
  • Provides limited administrative support to major gift officers

Qualifications

Education: Competent in written and spoken English. Bachelor’s degree preferred.

Experience/Training: Minimum 5 years’ experience working in development or related field. 3 years of fundraising CRM experience preferred. Proficiency with MS Office Suite, including complex mail merging and advanced excel functionality, Successful experience working with high profile donors strongly preferred.

Apply here: https://www.hhcareers.com/job/11920149/development-assoc-office-specialist-pasadena-ca/

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