Database Systems Coordinator
Reports to: Director of Business AdvancementStatus: Non-exempt; At-Will Employee, 20 hours/weekOrganization Information: Keshet Dance and Center for the Arts 4121 Cutler Ave NE, Albuquerque, New Mexico 87110 www.KeshetArts.org / 505.224.9808 Position Overview:
- Keshet’s Database Systems Coordinator supports the mission of Keshet “to inspire and unite community by fostering unlimited possibilities through dance, mentorship, and a creative space for the arts.”
- Keshet’s Database Systems Coordinator is expected to take responsibility for the execution, quality, efficacy, and accuracy of this role, in active communication with the Director of Business Advancement, the Director of Programming, and the Artistic Director.
- This position includes database management & maintenance, systems integration & connectivity, and staff support and teamwork to determine highly effective database policies and procedures.
- This position requires a high level of collaboration and integration with Keshet’s work, management of administration and logistics, and attention to detail.
- While directives, calendars, processes, and deliverables are certainly a key part of this position, there is also the expectation that the Database Systems Coordinator is an active voice in developing and instigating new ideas, and participates as a thought-partner within Keshet operations and organizational development.
Responsibilities
Keshet’s Database Systems Coordinator will support Keshet operations in the areas of database management & maintenance, integration of systems, and staff support. This is a newly created position which is intended to grow and evolve in support of the organization, working closely with the Director of Business Advancement, Director of Programming, and Artistic Director. Anticipated regular activities and responsibilities include:Database Integration & Connectivity:
- Bringing database knowledge to team discussions to identify efficient and effective use of database systems
- Researching new tools within database systems to help meet organizational needs
- Developing and maintaining systems and processes to ensure communication between different databases
- Managing extremely detailed import workflows, tracking large amounts of data details and data decisions
- Managing several forms of data import projects between databases, utilizing Excel and Google Forms, in support of above responsibilities
Database Management, Maintenance & Clean Up:
- Creating systems and policies to support data integrity
- Implementing regular, ongoing data systems checks and clean up
- Supporting and implementing database configuration to maintain consistency across systems
- Documenting decisions and policies regarding database configuration and use to support consistency and staff training
- Ongoing database maintenance, including duplicate merge processes, address updates, reviewing recent database changes to maintain consistency, and staying up-to-date with system changes and updates made by the program developers
Staff Database Support:
- Providing support and training for staff to help all team members use database systems consistently and effectively for their roles
- Creating some reporting and query structures within the systems to support staff roles and data needs
- Collaborating with team members to help research and solve problems with database functioning
The position requires the following experience:
- Experience in reconciliation of multiple database interfaces
- Experience in data/evaluation reporting
- Experience communicating and working within team settings
The position requires the following skills, proficiencies, and personality traits:
- Proficiency in Word, Excel, Google Sheets, Google Forms, and Google Docs and ability to develop skills in new database programs (MindBody and Altru, a Blackbaud product) and data presentation/analysis software
- Proficiency in Excel Pivot Tables and Excel Macros preferred, but not required
- Excellent analytical, organizational, and problem-solving skills
- Detail oriented
- Strong written and verbal skills
- Ability to work and thrive in a dynamic team environment
- Passion for non-profit arts and community business environment
Hiring Timeline: Applications will be accepted through May 10, 2021 Interviews will be held on a rolling basis, May 10 – May 20, 2021 Position will begin in June 2021, with a flexible start date availableTo Apply: Please send resume and cover letter to Lindsay Shettlesworth, HR Director lindsay@KeshetArts.org prior to COB May 10, 2021.Cover letter should specifically address qualification requirements listed above
