Database Operations Coordinator -- Part-Time

Sarah Pelz

Database Operations Coordinator - Evans Scholars Foundation

Job Title: Database Operations Coordinator

Department: Accounting/IT

Supervisor: Senior Director of Database Operations

Location: WGA/ESF Headquarters – Glenview, IL

Status: Part-Time

Position Description

The Database Operations Coordinator is an exciting new part-time role at Evans Scholars Foundation and will be responsible for helping manage operations and maintenance (O&M) on the WGA/ESF Database: Raiser’s Edge. The Database Operations Coordinator will be a self-driven individual with a high attention to detail. The Database Operations Coordinator will be part of the Accounting Department and report to the Senior Director of Database Operations.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Integrations: Run weekly integration between databases (Luminate Online and Raiser’s Edge).
• Database Maintenance: “Clean-up” of tables in Raiser’s Edge.
• Event Creation: Creation of new events, appeals and funds.
• Systems’ Support: Point-person for Blackbaud support; i.e. system issues, specific user issues, etc. Determine best way to address/resolve.
• Data Creation: Creation of basic queries, exports, reports, and data files.
• System Updates: Make necessary updates in system from provided Google docs.
• Accounts Payable Support: May assist with accounts payable as needed; entering invoices, expenses, etc.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.
• Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems.
• Problem Solving - Gathers and analyzes information skillfully; works well in group problem solving situations.
• Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension.
• Judgement - Supports and explains reasoning for decisions.
• Quality - Demonstrates accuracy and thoroughness.
• Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and on budget.
• MS Office Suite – Candidate should declare experience or competency with MS Office Suite including Outlook, Word and Excel.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor's degree or equivalent; or two to five years related experience and/or training; or equivalent combination of education and experience

Skills and Abilities

• Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
• Reasoning Ability solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills

To perform this job successfully, an individual should have knowledge of Raiser's Edge and Luminate software; Internet software; Microsoft Excel Spreadsheet software and Microsoft Word Processing software.

• Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit. The employee must frequently lift and/or move up to 10 pounds.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.
• WGA/ESF Headquarters is an award-winning building, and the environment is professional and climate controlled.

Application Information:

To apply for this position, please send a resume and cover letter to Sarah Pelz, Senior Director of Human Resources, at pelz@wgaesf.org.