Accounts Payable Specialist - Austin, TX

Aimee Sanchez

Hello,

Our org. - Upbring, is currently hiring for an Accounts Payable Specialist. Below is the job description and a link to apply for it on our website.

Careers | Upbring | Accounts Payable Specialist in Austin, Texas | Careers at Upbring Headquarters|Austin (icims.com)

Accounts Payable Specialist

Overview

The Accounts Payable Specialist is responsible for assisting with the Organization’s procurement systems using the accounting software and other programs as well as maintaining accurate user data across systems, and ensuring a seamless procure-to-pay process in accordance to the Organization’s standards, department policies, contract requirements, and other federal, state, and local regulatory requirement. Upbring is classified as an essential business by the state because the services we provide are critical to the wellbeing of thousands of children and families. Our Upbring staff members are servant-leaders on the pursuit of breaking the cycle of child abuse and empowering others to do the same through example while embodying our core values: We are Warriors. We are Servants. We are Family.

Responsibilities

We Are Warriors | We Set the Standards for Child Welfare

Work Standards

• Establishes and maintains relationships with new and existing vendors and handles all vendor correspondence via phone or email
• Investigates and resolves problems associated with processing of invoices and purchase orders
• Handles accounts payable for separate entities and vendors using accounting software
• Ensures invoices, expense reports and credit card other charges are coded appropriately and approved timely by designated personnel prior to payment
• Ensures invoice, expense reports and credit card other charges are paid timely and accurately while adhering to departmental procedures
• Codes various charges for expenses to be allocated to allocated across departments within the Organization
• Ensures all corporate purchasing card users turn in timely the receipts for their purchases along with description of transactions according to the Organization’s policies
• Prepares batch check runs, wire transfers, and ACH transactions
• Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures
• Receives, research, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• Files, maintains, and distributes accounting documents, records, and reports
• Completes monthly status reports and monthly closings as well as annual external reporting, including 1099s, property tax exemptions and redemption filings
• Other duties as assigned

Communication

• Prepares special reports and research as needed for accuracy in financial reporting
• Participates in weekly internal meetings
• Communicates with internal stakeholders and with external parties, like vendors and auditors

Fiscal Management

• Codes invoices, expense reports and other charges and sets up vendors into the Accounts Payable system
• Enters and manages new vendors with correct accounting coding and updated pricing and catalogs

We Are Servants| We Help Others

Teamwork

• Serves as back up for the Organization’s Support Services Administrative Assistant when this employee is on vacation
• Exhibits a customer service philosophy when working with all departments
• Backs up Accounts Payable and completes weekly check run
• Assists users with Cap-Ex processes as it relates to fixed assets in accordance with the Organization’s policies, vendors, and auditors
• Assists with financial statement closing functions as needed
• Works closely with the team members to ensure operations are effectively and efficiently supporting and meeting department and organizational goals and objectives
• Assists with planning, organizing, and implementing process improvements

We Are Family | We Are Passionate & Compassionate

Building Relationships

• Provides training to end-users and managers on the effective and proper use of the purchasing system to ensure accurate coding of purchases
• Develops and maintains strong working relationship with the Finance team, internal and external customers, vendors, and auditors
• Works as a team player and exhibits professional behavior and a positive attitude with both internal and external clients that reflects positively on the Organization and is consistent with the Organization’s policies and practices
• Actively participates in exhibiting cultural awareness and sensitivity when interacting with staff, and the community

Qualifications

Minimum Qualifications

• High School diploma or GED equivalent
• 1-years accounts payable experience
• General experience with computerized account payable systems and software
• Strong time management and organizational skills and ability to pay close attention to detail and meet deadlines
• Strong interpersonal skills with the ability to work independently and within a team environment and with a diverse group of people
• Strong verbal and writing communication skills with the ability to effectively communicate with diverse group of people
• Possess sensitivity to the service population's cultural and socio-economic characteristics
• Proficient with Microsoft Word, Excel, and Outlook

Physical Demands & Work Conditions

• This position requires sitting and looking and using a computer for long periods of time
• Lift, push, pull, move up to 25 lbs.

The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.

Agreement

The statements herein indicate the general nature and essential duties and responsibilities of work performed by an employee in this position. It is not intended to be an exhaustive list of all duties, responsibilities, knowledge, skills, and abilities required to perform the job. Management may assign or reassign duties and responsibilities of the job and may request the employee to perform other duties and responsibilities not listed at his/her discretion. This job description is not a contract between the employee occupying the position and the employer. Upbring is an at-will employer. Equal Employment Opportunity/M/F/disability/protected veteran status. If the day-to-day work I perform differs significantly from the above outlined essential duties, it is my obligation to inform my supervisor and/or Organizational Development.