Administrative Assistant, Council Relations

Libby McCarthy

Full-time

Description

The Library Foundation of Los Angeles (LFLA) provides critical support to the Los Angeles Public Library resulting in free programs, resources, and services available to the hundreds of thousands of adults, children, and youth in Los Angeles. We accomplish this mission through fundraising, advocacy, and producing innovative programs that strengthen the Library and promote greater awareness of its valuable resources.

Our Core Values include:
Collaboration – Respect and communication build successful teams

Adaptability – We welcome change

Empathy – Our work is defined by caring for others

Partnerships – We do our work by building bridges

Learning – Learning builds community and enables growth

Accountability – Each of us is responsible for our individual and team goals

Position Description

The Administrative Assistant, Council Relations provides administrative support across the development department of the Library Foundation with a focus on The Council, one of three major fundraising groups. Reporting to the Director of Council Relations, the Administrative Assistant will support membership renewal and stewardship efforts, help plan and execute programs and events, and be one of the primary contacts for the LFLA membership database and website.

Responsibilities

Assistance to the Director of Council Relations

• Managing the Director’s meeting schedule and logistics
• Ensure proactive preparation of the Director’s meetings (research and notes)
• Provide donor reports to Director as requested

Assistance to the Council of the Library Foundation

• Serve as first point of contact for Council Membership, responding to telephone and email inquiries
• Prepare and send Council e-mail communications
• Maintain an accurate record of events and donor information in Raiser’s Edge NXT
• In partnership with the Director of Council Relations, work with the Director of Special Events to assist with major annual fundraising events such as the Literary Feasts, the Council Literary Series, Annual Awards Dinner, and special occasions central to Foundation fundraising
• Assist with stewardship, cultivation, and solicitation for other Development areas including, but not limited to, Membership, Major and Planned Giving, Corporate and Foundation Relations, and Events as needed
• Update LFLA website and MobileCause donation pages, as needed
• Other duties as assigned

Requirements

• At least 2 years of administrative experience in a comparable work environment
• Ability to embrace and endorse the mission of the Library Foundation
• Energetic professional with the interpersonal and communication skills to manage donor relationships
• Demonstrated ability to work collaboratively with volunteer leadership and colleagues
• Experience with CRM software; experience with Blackbaud/Raiser’s Edge is a plus
• Proficiency with MS Office Suite (Outlook, Word, Excel)
• Experience with event and marketing software, such as Eventbrite and Mailchimp
• Thorough attention to detail, commitment to accuracy
• Ability to maintain confidentiality and discretion
• Excellent oral and written communication skills
• Ability to work independently and creatively solve problems as needed
• Ability to work some nights and weekends for events when needed (with advance notice)

Location: Hybrid schedule; 3 days per week in-office, remote option for 2 days per week; on-site work is performed at various locations, including the Central Library in Downtown Los Angeles and other event venues. Work must be performed in or near Los Angeles, CA.

Comprehensive and generous benefits, including:

• Health, dental, and vision insurance
• Paid vacation, holiday, and sick leave, totaling 30 days
• 401(k) with up to 4% employer matching
• Paid parking or public transit reimbursement

COVID-19 Workplace Safety Requirements

All employees of the LFLA are required to be vaccinated against Covid-19, subject to certain exemptions as required by law. All newly hired staff must show proof of their COVID-19 vaccination within 45 days of hire. Please contact Human Resources if you have questions regarding the COVID-19 vaccination policy.

The Library Foundation of Los Angeles (LFLA) is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. LFLA prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. LFLA conforms to the spirit as well as to the letter of all applicable laws and regulations. LFLA provides reasonable accommodations to persons with disabilities. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact hr@lfla.org.

Salary Description

$24-$26/hour

Apply Here.