Development Database Manager/Analyst

Marnie Kut

Worcester Academy is seeking a new Advancement team member for immediate hire. The Academy is about to embark on an ambitious capital campaign and is looking for a new Database Manager/Analyst. See below for job description. Applications may be submitted at the Worcester Academy employment page.

Worcester Academy’s Data Services Manager/Analyst is responsible for the storage, management, distribution, and integrity of all data kept in the Academy’s Blackbaud Raiser’s Edge software program. The Data Services Manager/Analyst provides critical support for all fundraising initiatives through the collection, storage, analysis, and timely delivery of data that is accurate, actionable, and essential to both capital and annual giving. In addition to creating and supervising funds, campaigns, and gift records, the Manager/Analyst implements continuous improvements for procedures and strategies and develops and implements best practices and solutions required for stewarding alumni—the Academy’s greatest asset—as well as advancing development office goals. Hybrid work schedule available.

ESSENTIAL FUNCTIONS AND KEY OBJECTIVES

• Manage overall integrity of the development database and related program applications and processes, including wealth screening, prospect management, and major gift development.
• Initiate and implement continuous improvements to database procedures and strategies, and develop fundraising database best practices and solutions, including maintaining a current procedures manual.
• Analyze prospect management portfolios related data tracking consistencies; promote data integrity and support fundraising team to effectively reach their portfolio goals.
• Research and integrate new technology systems and programs within the Raiser’s Edge database, which may include NXT, automated giving program, future integration of Raisers' Edge, Financial Edge, and Core.
• Design and implement innovative methods to identify and track prospects by proactively gathering, interpreting, and analyzing biographical and financial data on current and potential donors.
• Oversee the workflow of data entry and export needs, generate statistical analysis reports, as well as fine-tune, upgrade and test database modifications on a consistent basis.
• Collaborate with colleagues in Finance, Marketing, and Information Services departments to improve efficiency and advance the use of data across multiple applications. Continually work towards data consistencies and overall institutional use and knowledge around General Data Protection Regulation (GDPR).
• Create and oversee Funds, Campaigns and gift records in Raiser’s Edge.
• Supervise part-time and/or temporary data entry employees as needed.
• Organize and accurately maintain constituent records in a timely manner, which may include the creation of information import files, organizing department mailings and e-communications, and preparing distribution and revenue reports and dashboards.
• Design tutorials and provide training workshops to department personnel to gain database work independence and efficiency.
• Advise colleagues on how they may best use current and future data and new product platforms for alumni engagement and fundraising needs.
• Audit gift processing policies, procedures, documentation, and best practices being performed by offsite gift processor, with the goal of bringing gift processing back onsite.
• Assist in Development events and programs. These may include, but are not limited to, Cultivation and Recognition Events, Board of Visitors Events, Class Reunion Events, and Fund-raising Auction Events.

QUALIFICATIONS

Education

• Bachelor’s degree preferred

Experience

• Minimum of 5-plus years of experience in development.
• Proven record of managing the overall integrity of a database systems, ability to organize and manage a diverse range of assignments and projects with high efficiency, yet thorough attention to detail and follow through.
• Strong knowledge of Blackbaud Raiser’s Edge database systems analytical capabilities.
• Demonstrated initiative and independence in carrying out responsibilities
• Ability to be proactive in anticipating and seeking out information related to the immediate priorities of the development office.
• Ability to maintain strict confidentiality in regard to work performed

Knowledge, Skills and Abilities

• Expertise in Blackbaud Raiser’s Edge, Microsoft Word and Excel.
• Meticulous attention to detail and high degree of accuracy.
• Ability to use technology to gather, interpret, and organize data.
• Ability to travel including but not limited to related database conferences, workshops and product affiliated meetings.
• Professional demeanor and presentation.
• Extremely organized and deadline driven.
• Team player and service minded.