Development Associate: Database Manager

Cynthia Angles · December 2023

Marymount High School

Job Title: Development Associate: Database Manager

Status: Full-Time

Department: Development

FLSA Status: Non-Exempt

Report: Director of Development & Foundation Giving

Pay Scale: $65,000 - $80,000 per year

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Job Summary

The Development Associate: Database Manager is responsible for maintaining and managing the donor database and all related responsibilities, and assists the department in all development and advancement efforts.

Duties and Responsibilities include, but are not limited to, the following:

Maintain and update all constituents on a daily basis in Raiser’s Edge
Implement data entry standards and processes in coordination with the Admissions Department, Marketing/Communications, Registrar and information technology team
Manage processing, recording and acknowledgement of donations
Prepare gift acknowledgement letters and mailings
Manage all yearly data rollover and importing of new constituents into Raiser’s Edge
Enter donor contact reports and notes, including follow-up items
Generate weekly, monthly and/or annual financial and analytical reports as needed for the Head of School, Board of Trustees, Development Department, etc.
Assist with producing donor reports for all funds and campaigns
Assist with production of necessary materials for annual campaigns, events, projects, and publications
Oversee Matching Gifts program
Prepare and mail pledge reminders and invoices
Coordinate and manage the Faculty/Staff Scholar annual appeal
In conjunction with other team members, manage online giving, recording and reporting of gifts
Reconcile donations with the Business Office on a monthly basis
Assist as needed for special events and department projects (Parent events, Alumnae events, etc.)
Provide ongoing support for development and advancement program as needed

Qualifications, Skills & Abilities

Bachelor’s degree with at least three years of work experience in related field
Must be a team player with excellent interpersonal and written communication skills
A self-starter, extremely detail-oriented and able to multitask
Must be an expert in Raiser’s Edge and Microsoft Excel
Must be comfortable with Microsoft Office products and merging
Knowledge of Google Apps (especially Google Forms & Google Sheets)
Knowledge of Blackbaud Analytics and Crystal Reports a plus

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to listen, physically direct, and speak clearly. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

NOTE: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as necessary to meet the ongoing needs of the School.

Marymount High School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability or genetics. In addition to federal law requirements, Marymount High School complies with applicable state and local laws governing nondiscrimination in employment.