Preserving Conditional-Level Reviews

Lindley Davis

I'd love to hear from other institutions that review on a Conditional level.

We're utilizing conditional reviews across the board this year. We perform Cycle Management in the fall for all applications but we don't archive opportunities until the end of the fiscal year. We can't preserve reviews because we have to archive the application before we archive the opportunities. Is anyone else in the same boat? Have you found a way to save your reviews?

Right now it looks like we're going to have to download everything to a .csv and store it on a university drive. If we need scores at any point from October - July, we're going to have to use the downloaded spreadsheet to make award decisions. I have a hard time believing that there really isn't a system solution and I'm wondering if we're missing an option since the point of the software is to centralize the data?

Ken Fick

@Lindley Davis I'm not sure this is ‘the’ answer (maybe not even ‘an’ answer), but I know that cloning the reviewer group allows us to keep scores when we change group members. The original groups' scores are retained and then we make our changes to the members in the cloned (renamed) group.

Lindley Davis

@Ken Fick

Hi Ken,

Thank you! In this case, we're looking for a way to preserve Conditional Reviews despite archiving the application. In our experience, archiving the application removes the reviews, regardless of cloning groups. We have to archive opportunities much later than the application and still need the review data available in the system to make new awards and modify existing awards.

Lindley Davis

Anyone? ?

Taking any and all suggestions, aside from downloading a ton of .csv files! Between how slow BBAM has been working lately and the difficulty we're having with these kinds of things, our Administration is seriously considering other systems. I'd love to be able to bring a solution to the table.

Russel Heskin

@Lindley Davis Not knowing all your details, this may not be an option; but if you're doing all your reviews on the conditional level, then could you possibly use an opportunity application instead of a conditional application? We have a handful of awards that all use identical criteria, so we set up one opportunity as Apply-To and the rest as Auto-Match. The description of the Auto-Match opportunities instructs students to complete the appropriate Apply-To application to be considered. Our Awards Committee is then aware of this and chooses multiple recipients from among all the Apply-To applications; and the Opportunity Administrator then selects the recipients for each of the opportunities.