Records Specialist & Academic Scheduler (In-Person Position) - Miami, FL

Kristi Romanik

Please visit www.miamicountryday.org to officially apply.

JOB SUMMARY

The Records Specialist & Academic Scheduler position is responsible for student, parent, and academic record management as a member of the Applications and Data Solutions team. This role is responsible for creating a comprehensive scheduling program using the school's student information system (Blackbaud K-12 cloud) that fulfills the needs of the school. The Records Specialist & Academic Scheduler will create and distribute advanced reports to support the projects and special requests from our internal and external community.

ESSENTIAL FUNCTIONS & TASKS

Manage and serve as primary contact for all academic scheduling-related tasks, including but not limited to: Database setup Student course requests Classroom capacities Teaching assignments Course offerings Daily schedule outlines and rotations for blocks and tracks Run master schedule and student schedule process Make student schedule changes throughout the year Create quality assurance and analytical reporting. Internal and external scheduling-related communications Develop efficient scheduling timelines, protocols and procedures. Work with academic school programs for schedule development and registration. Work with future alternative programming development. Conduct trainings for individual and group audiences; students, parents, faculty/staff. Ability to create technical and user documentation and instructional videos for training purposes. Ability to review graduation requirements and provide insight into what is needed for students. Manage Incoming student transfer records and proper credit accumulation. Assist Registrar with developing grade and reporting solutions. Assist Registrar with records requests. Analyze data for proper standards and integrity. Create documentation for departmental procedures.

QUALIFICATIONS

BA/BS Degree in Education or Technology or Mathematics

KNOWLEDGE, SKILLS & ABILITIES

Academic scheduling experience. Blackbaud expert. Understanding of database file structure. Private school knowledge. Understand PK-12 course curriculum, progression, and sequencing. Attention to detail. Ability to adapt to changes and pivot with ease. Ability to juggle and schedule multiple commitments and resolve conflicts. Understand and analyze database integrity. Excellent verbal, written, and organizational skills. Ability to collaborate at various levels. Strong organizational and time management skills. Ability to work independently and in a team environment. Demonstrate critical thinking to problem-solve and determine solutions that align with our department, division, and school. Ability to model and promote the core values and mission statement of the school. Must be able to sit and stand for long periods of time. May require lifting up to 30lbs. Adequate physical mobility, dexterity, and strength to participate in a school environment and to ambulate across campus.