Journal Entry Batch Enhancements

Justin Ward

Read time: 3:00 minutes

Check out these new Journal entry batch enhancements we released today!To improve efficiency as you work with journal entry batches, we made the following enhancements:



Apply project distribution sets when splitting distributions

When you add or edit a regular or recurring amount batch, you can now apply project distribution sets when splitting distributions. From the split distributions screen, select More, Apply project distribution set to apply predefined sets that you created in General ledger, Settings, Distribution sets.





Save and post a batch

When you add or edit a regular batch and choose Approved as the batch status, you can now select Save and post.





Run a batch detail report

To create a batch detail report for a regular batch, you can now select More, Run report from the action bar of a batch record. Choose from existing batch detail report parameters, then select Run.





Select a journal reference when copying

You can now specify a journal reference in two additional ways:

• Add a regular batch and choose Copy from recurring batch.
• Select Copy batch from the action bar or menu of either batch type, and choose to copy a regular batch type.

Ryan Koch

Hi Justin,

This comment is a lot, but when I do a search for the issue I'm working on, your post is the only thing that comes close. I'll also post this to the community as a question but since you are a BB employee, I thought you might at least be able to offer some suggestions.

I thought the Distribution Sets or the "split" in an expense distribution would solve something I'd like to do but it doesn't seem to work. I am wondering if I'm using it wrong or there is something I can do to make it work.

I want to create a template that I can use when creating an invoice request or using in credit card transactions that splits the expense across one or more Grants for a single Project. I also want to be able to adjust as the %-Grant will be adjusted every two or four weeks.

It looked like Account (Payables) Distribution Sets could accomplish this.

To test it out, I created a Distribution set for our active Projects. I named the set after the Project and then added a line for each Grant that supported the Project and then entered the Project in each line. Then I added a % for each line.

The problem is that entering an account is required. However, I want to use this for all types of expenses that are for the specific Project. At first, I thought I could just put in something and then just update it when I use it in an Invoice Request. Not ideal but management. Unfortunately, when I apply the distribution set and update the account, the Project goes blank. Which then requires updating it.

It is helpful in that I can set and update the Grant/s-Project relationships and the %s in the Distribution sets for each Project, but it just seems odd that I have to include an account or that I can't update the information after applying the Distribution set without losing other aspects of the Distribution set.

Is there some other way to create templates to apply that Grant/s to Project relationships to use expenses?

Should I be having those issues with Distribution sets?

Also, what are "grant distribution sets"? I searched in BBU and Resources and no results. But within each line of the Distribution section, when I select "split", under the "More" menu, there is an "Apply grant distribution set", but I don't see the Account (Payables) Distribution Sets that I've created and I don't see anywhere to create a "grant" type of Distribution Set.