Database Manager - UW-Stout Foundation & Alumni Association

Kristie Leonard
Kristie Leonard
Sixth Anniversary Blackbaud Certified
in Jobs Board
Database Manager Job Position Description.pdf

JOB SUMMARY

The Database Manager reports to the Director of Finance and is responsible for information acquisition, analysis, reporting, and data integrity for the alumni/donor database in University Advancement for the University of Wisconsin-Stout.

This includes serving as the administrator for the alumni/donor database, training and supporting others in automating business communication, providing statistical reporting for management, and coordinating imports and exports of information within the Unit and to other University departments. This position holds primary responsibility for database content integrity and data report accuracy.

ABOUT THE JOB

Job Title: Database Administrator IIlink to standard job description 

QUALIFICATIONS

Minimum

  • Bachelor’s degree or equivalent work experience.
  • Working knowledge of technology and standard software programs (eg, word processing, spreadsheets, and database).
  • The ability to work independently and collaboratively as a team member.
  • Excellent organizational skills with the ability to coordinate and handle multiple priorities.
  • Excellent oral and written communication skills.

Highly Desired/Preferred

  • Three years’ work experience in database management, preferably within the non-profit organization environment.
  • Raiser’s Edge experience or similar Customer Relationship Management system.
  • Highly proficient in MS Excel and database software and knowledge of principles of database management and business processes.
  • Strong analytic skills and a customer-service attitude.
  • Excellent project management skills.
  • Excellent judgment including sensitivity to personal and confidential information.

RESPONSIBILITIES

  • Database Management, Processing, Training and Support – Manage the administration of organizational databases, developing long-term strategies for data storage and access.
  • IT Project Management - Identify needs and design business solutions to support data mining and statistical analysis to support unit goals.
  • Prospect Research – Conduct research on individuals, corporations and foundations, prepare profiles and analyze data.
  • Systems Administration – Provide primary administration for security and user roles in software systems utilized by University Advancement, including Raiser’s Edge, ResearchPoint and SharePoint.
  • A full position description is available upon request.

DEPARTMENT INFORMATION

The UW-Stout Office of University Advancement is comprised of the UW-Stout Foundation and Alumni Association. The two units collaboratively strive to advance the mission of UW-Stout through building relationships with alumni, friends, and industry partners of the university. Under the direction of the UW-Stout Foundation Board of Directors, the UW-Stout Foundation is responsible for the acquisition and stewardship of philanthropic resources for UW-Stout.

APPLICATION INSTRUCTIONS

Complete applications received by end of day, October 5, 2025 are ensured full consideration. Applications submitted after October 5th may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials:

  1. Cover letter (* See below)
  2. Curriculum vitae or resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. 

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Kristie Leonard

Email: leonardkr@uwstout .edu

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Rachel Muza

Email: muzara@uwstout .edu

ADDITIONAL INFORMATION

Minimum starting salary of $80,000, commensurate with qualifications and experience. A six-month probationary period is required

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.  

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. 

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.  

Official transcripts required at time of hire.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

EEO StatementQualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

CAMPUS INFORMATION

University of Wisconsin-Stout, Wisconsin’s Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow’s leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree--they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.  

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 30+ professional certificates to upskill careers and 80+ programs in art, design and graphics; business and management; education; human and social sciences; IT and communications; and science, engineering, and math. On a campus where labs and studios outnumber traditional classrooms by 3:1, our first-class learning environments and digital infrastructure provide 6,900+ students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages—all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin’s only Polytechnic University and as a regional, national and international leader in higher education.  

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin’s Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community

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