Position Summary
Accounts Receivable Bookkeeper
Newark Academy is seeking an Accounts Receivable Bookkeeper to join our Business Office. This position plays a vital role in supporting the school by ensuring the seamless management of tuition, billing, and enrollment-related finances. The AR professional serves as the primary liaison for families navigating the online payment system and managing the full life cycle of student financial accounts.
Reports to: Chief Financial Officer
Responsibilities:
- Maintain and administer all aspects of student account billing to ensure all account information and financial activities are reflected accurately and timely in the student billing system
- Oversee charges and credits according to the appropriate payment plan as outlined in enrollment contracts
- Record payments and/or credits to student accounts and deposit any checks or cash received to the business
- Follow up directly with families regarding returned/declined payment activity (ACH returns, credit card disputes, etc.)
- Work with families to provide guidance with online payment systems
- Serve as the school’s primary collection representative regarding all past due charges, and initiate direct communication early in the collection cycle to reduce the risk of substantial past due balances
- Identify emerging collection issues for appropriate action in a timely manner through regular reviews of billing reports, such as AR aging or past due accounts
- Communicate with families who have past due accounts in a timely fashion, documenting collection activities, and sending notifications as instructed by the CFO
- Escalate collection issues to the CFO, as appropriate
- Maintain an accurate enrollment list, ensure that enrollment counts in student billing and applicant systems agree, and work with admission staff to resolve any variances or irregularities
- Apply financial aid awards to student accounts as directed by the Financial Aid Committee
- Initiate faculty payroll deduction for teachers whose children are students here
- Provide assistance as it relates to student billing in monthly financial reporting and the annual audit
- Support the resolution of any discrepancies between the billing system, general reporting, and general ledger
- Handle all tuition refund and student accident claims
Qualifications:
- Bachelor’s degree required
- 3+ years of experience in bookkeeping or accounting, ideally in an independent school or nonprofit setting
- Exceptional organizational skills, high attention to detail, and the ability to handle sensitive financial information with strict confidentiality
- Professional written and verbal communication, organizational, and interpersonal skills
- Ability to interface and maintain effective relationships with students, faculty, administrators, parents/guardians
- Commitment to being a part of a diverse school community where all members are welcomed, respected, valued, and celebrated
- Blackbaud experience preferred
- Working knowledge of Microsoft Office and technology including Google Suite
Salary:
Salary range $65,000 - $75,000. Salary is dependent on numerous factors, including but not limited to education and experience.
Benefits:
Including, but not limited to: Paid time off (PTO), paid holidays, retirement, medical, dental, and vision insurance, short-term and long-term disability, life insurance as well as a variety of other benefits.
Click here to apply or visit newarka.edu/careers
