Cathedral Catholic High School in San Diego, CA is seeking a detail-oriented candidate for the position of Database Coordinator.
Advancement Data & Business Services Coordinator
Reports To: CFO
Overview: The Advancement Data & Business Services Coordinator is responsible for maintaining the accuracy, integrity, security and effective use of the School’s advancement data and systems, with primary responsibility for Blackbaud Raiser’s Edge NXT. This position supports gift processing, donor and constituent record management, reporting, database administration, online forms, data integrations and Advancement operations. This position also provides administrative and operational support to the Business Office.
Minimum Skills/Qualifications:
- Exceptional interpersonal and customer service skills
- Must be highly organized, detail-oriented, technologically proficient, service-minded, and comfortable working with confidential information.
- Strong initiative and the ability to work proactively in a highly collaborative environment
- Excellent organizational, time management, and prioritization skills
- Excellent written and verbal communication skills
- Ability to work independently while effectively collaborating with colleagues across departments
- Proficiency in Microsoft Office and Google Workspace
- Comfort learning and administering database and technology platforms
- Ability to manage confidential financial, donor, student, family, institutional, and employment information with the highest level of discretion
- Strong commitment to data accuracy, consistency, security, and confidentiality
- Experience with Blackbaud Raiser’s Edge NXT or another CRM/database system preferred
- Experience in advancement, fundraising, nonprofit, financial or educational settings preferred
- Bachelor’s degree is preferred.
Who You Are:
- A practicing Catholic who understands and supports the mission and values of Catholic education
- Able to manage multiple priorities while meeting deadlines and maintaining a high level of accuracy
What You Will Do:
- Gift Processing & Donor Stewardship:
- Serve as the primary point of contact for donor inquiries related to gifts, payments, receipts, acknowledgements and giving records.
- Accurately process and record gifts, pledges, matching gifts, stock gifts, payments, event fees and other revenue through Blackbaud Raiser’s Edge NXT and integrated merchant services.
- Ensure gifts are accurately coded, allocated, documented and processed in a timely manner.
- Generate and distribute donor acknowledgement letters, tax receipts, pledge reminders, and other stewardship communications.
- Ensure gift documentation and acknowledgement practices comply with applicable IRS substantiation requirements and School policies.
- Partner with Accounts Receivable to reconcile gifts and ensure proper fund allocation and audit-ready documentation
- Assist with gift-in-kind and other non-cash gift processing and documentation as appropriate.
- Database Management & Data Integrity
- Serve as the primary administrator for Blackbaud Raiser’s Edge NXT and maintain a high level of knowledge regarding system functionality, updates, and best practices
- Maintain accurate constituent records, including biographical information, relationships, giving history, attributes, contact information, and communication preferences
- Establish, document and maintain database standards, policies, procedures, and best practices.
- Perform regular data audits, quality-control reviews, and data cleanup to maintain database integrity
- Identify and resolve duplicate records, data inconsistencies, coding issues, and other data-quality concerns.
- Manage data imports and exports from third-party platforms and ensure imported information meets established data standards.
- Maintain the security and confidentiality of donor, alumni, parent and constituent information.
- Ensure appropriate user access and permissions within Raiser’s Edge NXT.
- Systems Management & User Support
- Serve as the primary liaison with Blackbaud and other Advancement technology vendors.
- Monitor system updates, new functionality, and changes that may affect Advancement operations.
- Provide training, guidance and technical support to Advancement staff and other authorized Raiser’s Edge users.
- Manage user access, permissions, and system security in accordance with School policies.
- Support integrations between Raiser’s Edge NXT and other School systems, including Google Workspace, event registration platforms, payment processing systems and other third-party applications.
- Design, build and maintain online Advancement forms, including donation and event registration forms.
- Provide database logistical support for Advancement events, including registration, attendance tracking, payment reconciliation and post-event reporting.
- Develop and maintain documentation, procedures, and training resources for Advancement systems and data processes.
- Identify opportunities to streamline workflows, improve data quality, reduce manual processes, and increase efficiency through technology and automation.
- Cross-Departmental Advancement Support
- Collaborate with Advancement staff to support fundraising campaigns, annual appeals, events, stewardship initiatives, alumni communications, and other Advancement activities.
- Collaborate with the Communications Office on constituent segmentation, mailing lists, data exports, and campaign execution.
- Collaborate as needed to improve data sharing, reporting workflows, and visibility across School systems.
- Serve as a resource to colleagues on constituent data, database processes, reporting, and system capabilities.
- Business Office Operations Support
- Provide administrative and operational support to the Business Office.
- Serve as a point of contact for routine Business Office inquiries and direct questions to the appropriate staff member when necessary.
- Provide administrative support to the CFO and Director of Human Resources.
- Create new employee files, weekly filing, document management, recordkeeping, and other Business Office administrative functions.
- Assist with financial and administrative data entry and documentation as assigned.
- Support the Business Office with the organization and maintenance of records and documentation.
- Assist with internal requests, communications, and routine administrative tasks.
- Provide additional operational support during periods of increased Business Office activity.
- Additional Responsibilities
- Maintain the highest standards of confidentiality and discretion when handling financial, donor, student, family, employee, and institutional information.
- Stay current with applicable technology, database practices, data security standards, and regulatory requirements.
- Contribute to a positive, collaborative and service-oriented work environment.
Salary Range: $31.25/hr - $38.46/hr
Employment Type: Full Time/12 Months
FLSA Status: Non-Exempt
Start Date: Recruiting through September 14th to start no later than October 5, 2026.
Physical Requirements:
While performing the duties of this job the employee is sometimes required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within both schools, as well as maneuver throughout the school facilities to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Cathedral Catholic High School is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.
To apply:
Please email humanresources@cchsdons.com, the following:
- Pre-Application Statement (signed)
- Cover letter expressing interest in working at Cathedral Catholic High School
- Updated resume
- College transcripts
- Letters of recommendation and contact information for three references (2 professional and one clergy member)
