Advancement Office Coordinator - The Augustinian Province of St. Thomas of Villanova, Villanova, PA

Cynthia Staniszewski

It is an exciting time to work for the Augustinian Province of St. Thomas of Villanova, as we celebrate the one-year anniversary of our Augustinian Pope Leo XIV. The Advancement Office Coordinator provides administrative, operational, and project support for the Advancement Office of the Province of St. Thomas of Villanova. This position helps advance the mission of the Province by supporting fundraising efforts, donor stewardship, grant administration, special events, and constituent engagement. The Coordinator serves as a key point of contact for donors, volunteers, and ministry partners while managing advancement activities and programs.

Salary: $50,000 annually. This is a full-time, hybrid position (3 days in office) with benefits.

Key Responsibilities:

• Provide administrative support to the Director of Advancement & Communications and the Advancement team.
• Maintain accurate donor and constituent records in the donor management database, ensuring confidentiality and data integrity.
• Coordinate office operations, calendars, meetings, travel arrangements, and departmental communications.
• Assist in planning, organizing, and implementing fundraising campaigns, donor appreciation events, Advancement Council meetings, and Province gatherings.
• Support grant administration by tracking deadlines, collecting required documentation, and assisting with proposal and reporting processes.
• Prepare reports, presentations, mailing lists, and other materials to support advancement initiatives.
• Assist with stewardship activities, including donor recognition, thank-you communications, and relationship management.
• Maintain office files, inventories, and administrative procedures to support efficient department operations.
• Perform other duties as assigned to support the mission and strategic goals of the Province as assigned by the Director of Advancement & Communications.

Qualifications:
• Undergraduate degree
• Two or more years of administrative, office coordination, or nonprofit experience preferred.
• Experience with donor management software or CRM systems is preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Ability to maintain confidentiality and exercise sound judgment.
• Commitment to the mission, values, and faith-based purpose of the Province.

Knowledge, Skills, and Abilities:
• Strong interpersonal and customer service skills with the ability to build positive relationships with donors, volunteers, and ministry partners.
• Excellent written and verbal communication skills.
• Ability to assist with the coordination of projects and events from planning through completion.
• Strong administrative and recordkeeping abilities.
• Ability to work independently while contributing effectively as part of a collaborative team.
• Demonstrated integrity, professionalism, and a heart for serving others through the organization's mission.

To apply for this position:

Email a resume and cover letter to Madonna Sutter, Director of Advancement & Communications, at madonna.sutter@augustinian.org. Learn more about the Augustinians at www.augustinian.org

Candidate qualifications will be reviewed as they are received.

Carlene Johnson

@Cynthia Staniszewski — thanks for sharing this opportunity.

Would you be able to add a quick note here about location and any available salary/benefits information? Those details make it much easier for people to determine whether the role aligns with their needs — and they typically help organizations receive more qualified, better‑matched applicants.

Cynthia Staniszewski

Thanks for reaching out, Carlene. I have updated the listing with the information requested. Best!