File Size Limitations - Are There Any?

Accounts Payable
Accounts Payable New Member
Fourth Anniversary Facilitator 1
in Blackbaud Financial Edge NXT® General Discussions

Hi, we use a hosted solution from Blackbaud and use it to store media attachments such as W-9s and Certificates of Insurance for our vendors. Is there any limitation or size that needs to be considered? If I were to decide to store all of our invoices as a digital copy on a vendor record as an attachment, would that be possible?

Thanks,

Stephen Dignam

Comments

  • Jennifer Benson
    Jennifer Benson New Member
    Fourth Anniversary Kudos 2 Name Dropper Facilitator 1

    Not sure about the file size bit I save all my vendor records, W9, EFT and invoice information in Blackbaude NXT with no issues.

  • Kevin Brazell
    Kevin Brazell Blackbaud Employee
    Tenth Anniversary Kudos 5 First Reply Name Dropper

    Jennifer's option is better since you have attachment sections on individual invoices as well as the vendors in webview. Another consideration would be when or if database view is retired vs Webview, you'd likely lose those attachments unless you downloaded them. Here is a KB on the media tab file size, but remember embedding files does increase the size of your DB view database and that can cause hosting fees to increase after 10 GB in size :

  • Jacqueline Duke
    Jacqueline Duke New Member
    Sixth Anniversary Facilitator 1

    Hi,

    I'm new to FE NXT. By storing COIs in the vendor record, are you able to run a report showing which vendors have COIs or are missing them? I was considering adding a custom field to the vendor record so that I could search on this. Do you have any experience with this?

  • Accounts Payable
    Accounts Payable New Member
    Fourth Anniversary Facilitator 1

    Jacqueline Duke:

    Hi,

    I'm new to FE NXT. By storing COIs in the vendor record, are you able to run a report showing which vendors have COIs or are missing them? I was considering adding a custom field to the vendor record so that I could search on this. Do you have any experience with this?

    We use an Attribute field and then fill in the date section with the date that the policy will expire. I use a query I built that I run to check if that field is less than today's date so I know I need to reach out for an updated policy. Hope that helps.

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