Billing Management How-To's

Karen Avery

If a GL account is pulling into Billing Management with an incorrect account description, where do you go to correct it?

Dawn Alonso

@Karen Avery
Did you look in FENXT at the description in there? That is where the description should be coming from. If you don't have access to FENXT, have someone from your Financial Office take a look.

Karen Avery

@Dawn Alonso Yeah, it was correct in FE NXT. I think it was incorrect when we set up all the transactions in Billing Management.

Dawn Alonso

@Karen Avery

You should be able to correct that description in your Billing Year set up and have it stick.

Karen Avery

@Dawn Alonso I didn't see anything that included our Accounts Receivable GL account. Most were the income accounts for the different types of student payments.

Dawn Alonso

@Karen Avery

In Billing “Settings” under transaction rules, you can edit the AR summary account, the Deferred revenue account and the cash account numbers/descriptions.

In each fee that is set up in settings you will set up the “other side” of the journal entries for charges/credits, in the billing year set up.

For us we have our AR account set in settings. Then in the billing year for say the Annual Medical fee, the only account you will see is our Deposit/Medical Account information. Settings does not have the account information for the fees, that lives in each individual billing year. The good news is once you are set up, you can copy from year to year and then make any changes necessary in the new billing year set up.