Show Me The Money: Copying Products And Billing Items

Jennifer Fox

As I sit to write this blog, I’m reminded of what an important time of year this is for billing offices. If they haven’t started already, tuition payments for next year will start to roll in soon.  Here in support, we receive many questions about tuition charges, advance deposits, and copying products and billing items. Ready to see that money? Let’s talk about a part of the process:


The first thing to be aware of is how your product and billing items are associated with dates. They can either be associated with a specific date range or a billing cycle. An example of a specific date range is 4/1/14 to 10/1/14, and an example of a billing cycle is 2014-2015. Both are valid ways of assigning the items; it will depend on the needs of the school as to which way this is setup.


Since the items are date-specific, the items need to be created or copied (shortcut!) from year to year.


If items are associated with a billing cycle, they can be copied when copying the billing cycle by marking the box for products and billing items:




If product and billing items are assigned to a specific date range rather than a billing cycle, we’ll want to use the copy feature located in Products and Billing items within Configuration.




Are your product and billing items missing when copying billing items? Review the following Knowledgebase solutions for additional information and suggestions on troubleshooting:


Products and Billing Items missing when copying- https://www.blackbaud.com/kb/index?page=content&id=bb432482


How to copy Products and Billing Items- https://www.blackbaud.com/kb/index?page=content&id=bb230265


Interested in learning more about product and billing items? Search Training Central using the keyword SBREC to register for the "Records in Student Billing" 4 hour instructor-led training.