How do schools handle a student who goes on leave for an indefinite period of time?

Jennifer Welch

We would like to have a history of when the student started and ended their leave but want to keep them enrolled in school.

Vicky Lopuchowycz

@Jennifer Welch, depending on the type of leave, we either use profile notice on the contact card or history on the nurse's page. The profile notice gives more people access to know about the leave.

Jennifer Welch

@Vicky Lopuchowycz thank you! Does using Profile Notices allow you to report on students who are on leave versus on campus?

Vicky Lopuchowycz

@Jennifer Welch
I don't think there is an easy way to get a report. If you do a custom field on the contact card or an admin only field, those you can easily create an advanced list on and get that information out of the system a lot easier.

Brian Gray

@Jennifer Welch - I created an Admin-only custom field like @Vicky Lopuchowycz described. I put it on the Contact Card General Info section.

I created several statuses:

• Fake Student
• Medical Leave
• Alternate Study (for students who are on an exchange program or School Year Abroad)
• Academic Incomplete (for students who should have graduated in May but have not yet completed all requirements. We leave then as a student until the requirements are met, and then we change the status to graduate.)

The field can be displayed in SKY Lists and Advanced Lists. My programs also read the value through the API.

We use Ruvna's Accountability module. They read an Advanced list that contains all students on one of these statuses and pre-mark them as “excluded" from check-in rosters.

Jennifer Welch

@Brian Gray how do you capture start and end dates for Leaves?

Brian Gray

@Jennifer Welch - I don't capture that info in the SIS. The registrar and division heads have to track that.

My notations are good for identifying who is currently on leave, but does not keep any history.

You could do the recordkeeping with an official note. You could create a note type for recording leaves, and use advanced lists to extract data as needed.

You could also create a Learning Profile template to hold the relevant information, and mark it as expired when the student returns from the medical leave.

Jennifer Welch

@Brian Gray thank you.

Lauren Marcus Eisenberg

@Jennifer Welch We haven't fully come up with a solution. In the case of a HS student who is studying abroad for a semester, we drop them from their classes, but keep them in their grade-level community group (no attendance is taken). This assures that parent/guardian receives relevant Pushpages, etc.