Gradebook Rollover Suggestion for Improvement

McKenna Garrison

Overall, the Master Rollover is a very helpful tool that saves a lot of time, but it fails to do so with the gradebook rollover. As it currently is, an error comes up if you try to rollover last year's gradebook into the new current year due to the fact that the dates don't line up, which is the case every year since the exact dates always shift. The official suggestions for working around this are either to adjust the previous year's dates to the current year (or vice versa) so that the rollover can be completed, or to manually input all the gradebook info for the new year. While the former is the quicker of the two options, it is still a laborious task, and additionally creates inaccurate information for the previous year (unless you were to go back and reset it all after the rollover, which adds further time to the task). It seems there should be a way to complete a rollover for everything except the dates, which would save a significant amount of time.

RESOLVED - EDIT: currently, matching the dates is actually not working.

Derek Porter

@McKenna Garrison Just chiming in here to share that I'm not having any luck either with changing the dates - still getting the error

Dyvar Anderson

@Derek Porter did you go into Core>Settings>School Information>Years & Terms and match 2023-2024 to 2024-2025 for each group Academics, Activities, Advisory, Community Groups, Athletics, etc? Also the in the “Details” the current year publish date must be exactly the same too.

McKenna Garrison

@Derek Porter I'm wondering if you're running into the same issue I was--I had all the dates matching in Years & Terms, but I ended up needing to go into Academics>Grades>Grading setup>Gradebook settings and adjusting the marking periods for the 23-24 school year, which didn't match the term dates for some reason.

Derek Porter

Hi @McKenna Garrison, yes - this was the issue for me as well. Once I adjusted those marking period dates, I was able to do the rollover. Thank you!