Alerting Teachers of Visiting Students

Amanda Weaver
Amanda Weaver
Third Anniversary Participant
in Blackbaud Enrollment Management System™

Hi all! Has anyone come up with a way to alert teachers when there are visiting students? As it currently stands, when we have students in the building shadowing, I have to send an email out to all faculty/staff the night before with the following information on EACH student visiting (one email per day, but there can be upwards of 10 students visiting on a given day!):

  • Name
  • Current School
  • Name of student host
  • Interests

I'm REALLY hoping there is a way to automate this.

Comments

  • Julie Winkeler
    Julie Winkeler
    Third Anniversary Kudos 1 Name Dropper Facilitator 1

    @Amanda Weaver
    I would love to know if there is an easier way also. I do the same thing as you, it can be very time consuming. Thanks, Julie

  • Lisa Miles
    Lisa Miles
    Fourth Anniversary Name Dropper Participant Facilitator 1

    @Amanda Weaver

    We created an Official Note type called “Shadow Student” with some merge fields to include the visiting student's name, etc. Then send to the teachers of the student he's with for the day. Admissions still has to send each one so it doesn't completely solve your problem. Our admissions folks say it has helped their process a bit though.

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