Posting to FE

Kendall Uckele

I'm having a bit of a tiff with Financial Edge!


Our current Accountant is telling my data team that FE is very finicky about posting our gifts.


One of the things she is very stringent about is that for gifts to post to FE it must be entered through a gift batch. Is this true in any other users experience?

JoAnn Strommen

No, gifts do not have to be entered by batch to post. Posting is based on GL post status and GL post date which is part of all gift records. 


It might be possible to have defaults set somewhere that gifts default to Do Not Post which would prevent them from posting but that can be changed.  I 'd have to look.

Kendall Uckele

JoAnn, 


That's what I thought! Now only to bring this up gently and the next data meeting.


That's a good point, I'll have to look around myself!

Jane Van Ingen

Kendall:


JoAnn is correct, you don't have to enter gifts in batches. But as someone who's entered gifts manually at other jobs and enters gifts by batch at my current job, the latter is so much faster and effective.


Good luck, in any case!


Sincerely,

Jane

Karen Diener

The main things that impact posting are post status, gift type (and possibly subtype), and Fund.


On the Fund record, each gift type should be mapped to the GL.  So if Recurring Gift Pay-Cash is never posting, that's the likely issue.  Or if a Cash gift with a specific subtype doesn't post, make sure there is a mapping for that specific combination of Type and Subtype.


It has nothing to do with the gift being entered in a batch or not.  Unless you are using a query of gifts posted to a specific batch as part of your posting process.  But you don't need to do that either.


Good luck!


Karen

Jaimie Lane

It might not be a technical limitation, but it could be procedural.  I know several organizations that only allow entry through batch as another layer of fiscal control.  When something is not entered through batch, it's instead only caught by the Post to GL process (as long as that's all set up correctly), which means there are fewer checks and balances along the way.  Batch is an easy means of having control reports, batch totals, etc. for reconciliation and definitely helps with best practices.