Raiser's Edge Funds and G/L Codes

Stacey Brake

Are there any users out there that use Raiser's Edge/NXT as a standalone product? If so, do you attach g/l codes to your funds via the GL Distributions tab? We are not integrated with our Accounting department so gift data is exported out of RE and sent to them. To include a g/l code for each gift, I have a gift attribute field set-up (simple drop-down menu). This works fine except when it comes to split gifts. I haven't figured out an easy way to assign multiple g/l codes to one gift when it is split across different funds. Outside of entering each split as an individual gift or assigning g/l codes via the GL Distribution tab, I can't seem to find an easy solution. Any feedback would be greatly appreciated. Thank you in advance!

Karen Diener

I feel like you have two options:

1. Add GL codes and continuing using split gift functionality
2. Stick with your attributes and stop using split gift functionality. Enter gifts separately.

You don't HAVE to be connected to FE in order to use GL codes or even use the Posting process.


Whether or not to split gifts is a big topic among RE users. I personally land on the "don't use split gift functionality - enter them manually" side. It can be more difficult to report if you are using Crystal Reports or some other reporting software. They generally seems to work well enough if you stay "inside" of Raiser's Edge for reporting - using queries, exports and standard reports. But you need to understand the fields to pull and how they work in various reports. To help you evaluate your options, I would recommend researching split gifts in the community and on the Facebook user group. You'll find a lot of discussion!


Karen

JoAnn Strommen

At previous org, we launched RE months before FE, yes, we used the GL distribution tab. You don't have to be integrated to FE or accounting software to utilize that option. You'll find it will save you time too as you won't have to add attribute to each gift.

Tiffany Schroyer

Since we do not use split gifts, I have added a note in the reference section of each gift.

For example: (1of2) & (2of2)

This will notify me that one payment has paid for multiple gifts in the system.

Stacey Brake

Thank you everyone for your help and feedback! Much appreciated!