How To Export Netclassroom Usernames And Passwords

When the time comes to provide usernames and passwords to your students and parents, export is our best tool. Today we’re going to talk about exporting usernames and passwords using both a Student export and an Individual export.

A few things to keep in mind:

• 
  
• Export is used because Student and Individual Passwords are encrypted in query. (See Faculty Access for the Web user names and passwords are encrypted in Query and Export for more information)
  
• Faculty passwords will be encrypted from both Query and Export for security (Faculty passwords can be changed in Administration -> Setup System Security. See How to change a user’s password for more information)
  
• Netmail can be used in conjunction with the export to email passwords to Students or Individuals. (See How to send NetClassroom online user IDs and passwords to students and individuals through NetMail for more information)
  
• If you need to generate passwords see How to automatically generate NetClassroom User IDs and Passwords.
  

In this example we’ll be looking at Katie Jones (Student), Scott Jones (Father), and Amy Jones (Mother). You’ll want to ensure that the “View NetClassroom” box is marked on the Relationships tab to allow access to NetClassroom.



In the student export, I have filtered on Katie Jones. You may choose to filter by query, by status (such as “Current Student”), or by Grade Level(s).



To see the student’s information, I chose the following fields on the output tab:

Student -> First name

Student -> Last name

Student -> Online user ID

Student -> Online password



Here is the preview:



You may also want to include the parent information in the export. To include the relationship information I chose the following fields:

Relationships -> Person Relation -> First name

Relationships -> Person Relation -> Last name

Relationships -> Person Relation -> Online user ID

Relationships -> Person Relation -> Online password

In this example I chose to export 2 relationships (Father, Mother), but you may modify this as needed.







Here is the preview with the additional output:



Scroll to the right…



You can see the same information using an Individual export. You may choose to use an Individual export if you are sending the usernames and passwords to parents using NetMail. In this export I filtered on Scott Jones (Father) and Amy Jones (Mother). You may choose to filter using a query of current parents (See How to query on parents of current students).



To see the parent’s information, I chose the following fields on the output tab:

Individual -> First name

Individual -> Last name

Individual -> Online user ID

Individual -> Online password



Here is the preview:



You may also want to include the student information in the export. To include the relationship information I chose the following fields:

Relationships -> Person Relation -> First name

Relationships -> Person Relation -> Last name

Relationships -> Person Relation -> Online user ID

Relationships -> Person Relation -> Online password

In this example I chose to export 2 relationships (Son, Daughter), but you may modify this as needed.







Here is the preview with the additional output:



You can also bookmark How to export relations' NetClassroom user IDs and passwords for reference regarding this process.

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