Registrar's Office: Scheduling 101 - Defining Scheduling Restrictions for Teachers

Marianna Ridley
Marianna Ridley
Tenth Anniversary Participant
in Blackbaud K-12 Education Solutions™ Blog
In the past few weeks, we've discussed a lot of important information about scheduling: Now, let's take a look at how to prepare faculty/staff records for scheduling using the Restrictions 1, Restrictions 2, and Courses tabs.

Why is this worth your time? Because if you don't define scheduling restrictions, teachers might:

  • Be scheduled in the wrong classrooms
  • Get assigned too many classes per day or per term
  • Have scheduling conflicts
  • Not get lunch breaks
Restrictions 1 Tab
On the Restrictions 1 tab, define restrictions that pertain to all academic years.

A.  Identify a room to be used for all of the teacher’s classes. For example, maybe homeroom teachers stay in their homerooms the entire day.

B.  Define the maximum number of classes per term, meetings per day, and consecutive meetings per day for the teacher.

C.  Select the schools where the faculty member teaches classes.

D.  Identify students not permitted in the teacher’s classes. For example, your school may not permit faculty members to teach their own children.

Restrictions 2 Tab
On the Restrictions 2 tab, define academic-year/session-specific restrictions regarding unavailable days/times.



Best Practices:

  • Define a teacher’s lunch time as a restriction.
  • If the teacher works in multiple schools, follow this process to prevent scheduling conflicts:  (1) Assign the teacher to classes in one school, (2) enter the assigned times as restrictions for the other schools on the Restrictions 2 tab of the faculty/staff record, and (3) assign the teacher to classes in the next school.
Courses Tab
On the Courses tab on a faculty/staff record, list the courses the teacher is qualified to teach. For each course, identify the scheduling priority, and define the target  and maximum numbers of classes per term.


This is required if you want to use the automated scheduler (Generate Master Schedule) to assign teachers to classes.


But, don’t skip this step if you schedule manually. This information can expedite your scheduling process and prevent staff members from over-scheduling teachers.



Note: The information you define on the Courses tab of a faculty/staff record automatically appears on the Resources tab of the relevant course records.

***

Turn to Knowledgebase for More Information


  •  How to set faculty scheduling restrictions: BB370088
  • How to copy faculty scheduling restrictions when you copy an existing academic year: BB222646
  • How to copy faculty scheduling restrictions from one academic year to another: BB185858

***

Need Training? We've Got You Covered

We're Offering Six 1-Hour Instructor-Led  Classes About Scheduling in July

Categories