I have moved several times as an adult. Each move has started out much the same: I am charged with a burst of energy to reorganize and evaluate all my worldly possessions. I purge and develop a unique color-coded system to organize boxes. I tell myself, “This move will be different! It won’t be stressful!” But life happens, and inevitably as the big day arrives I find myself throwing random items into boxes (those juice glasses don’t need to be wrapped in newspaper, we can just put them in this bin of baby clothes!) and then dumping said boxes into a spare room of my new abode to be dealt with later.

Maybe you have not physically moved recently, but have you embarked on a digital migration or move? Often when moving to a new database or school year, you start off with great organization intentions (just like me). But as reality sets in and timelines rapidly progress, you fall into a similar practice of dumping everything into the database to be organized and evaluated later.

The good news is that Blackbaud’s education management portfolio has several new data imports that can help you feel less overwhelmed when sorting through and organizing your school’s data. Use this robust tool to add large quantities of new, clean data to your system, or to quickly and efficiently update and tidy up data that you are already storing.
Want to learn more about the data import process as well as tips and tricks for working with large data files? Register today for the new Blackbaud University course, K–12 Core: Importing Data.

Good news for Blackbaud Learn® training subscribers! If your school has a Learn More subscription, this class is included. Not a subscriber? Find out how a Learn subscription can help develop efficiency and build skills for every user of your system.

Streamline Your Enrollment Process

Great job, Admissions team! Candidates have been accepted and decided to enroll. In some ways, the work is over, but in other ways it’s just beginning.
Your school needs to welcome new families to the school, provide the relevant resources, and introduce your school culture. You also need to make sure there’s a smooth transition from candidate to student. Here are some tips:
  1. Coordinate the admissions timeline with the setup of the new school year. Many tasks are necessary to ensure accepted candidates and their families can see and do everything they need in the password-protected community. For example, the Admissions office and Platform Manager should work together to determine:
    • When will accepted candidates be officially enrolled?
    • Will you use the Incoming Student role?
    • If yes, when will incoming students become students?
  1. Create student checklists to share and collect information. Student checklists let your school track to-do items your school and families need to complete before school begins. Your school can create multiple student checklists and assign them to new and returning students. Families can view to-do item details, including due dates, instructions, links, and downloads.
  1. Assign student checklists to relevant faculty and staff. Your school can save time and effort by assigning student checklists directly to faculty and staff members—for example, assign the Athletics Checklist to the coaching staff. From the password-protected community, assigned faculty and staff can view and update to-do items, including status, files, and comments.
To learn more about the enrollment process, register for Blackbaud University’s new course, K–12 Enrollment Management: Enrollment.
Explore the complete list of courses on the K–12 curriculum datasheet. These courses are included in your Learn More® or Learn Everything® training subscription for Blackbaud’s education management portfolio for K–12. Not a subscriber? You can purchase any of our courses individually, or request more information about the benefits of a Blackbaud Learn® subscription here.
Posted by Susan Ross on Oct 14, 2020 8:21 PM America/New_York

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We are in our second year using Enrollment Management and were early adopters for using Student Checklist: this is a terrific overview!

One question: Can one step appear in two student checklists? Specifically, the nurse must know that a every student has a current health record (signed by the doctor, scanned and uploaded to the student's record). This same information is needed by the coach for all athletes. Is there a way to have two checklists share a document/upload?
  • Posted Fri 16 Oct 2020 11:37 AM EDT
Hi Lauren!  There is not a way to share steps with more than one checklist.  What you could do is give both the coach and the nurse access to the same checklist and they can monitor the steps that matter to them. They will both have access to filters they can use to display only the steps they are responsible for.  

You could also post this in the discussion area of the Community and see if other schools have had the same situation, and what they are done :-) 

  • Posted Tue 20 Oct 2020 12:33 PM EDT