Registrar's Office: Scheduling 101 - It All Starts in Configuration

Marianna Ridley

It's scheduling season! But, before you head into the Scheduling area of Registrar's Office, don't forget that it's important to review scheduling settings in Configuration.  That's right, the scheduling process really starts in Configuration.


Here's a list of components in Configuration that impact your scheduling process:


* Academic Year Record

* School

* Session

* Cycle

* Timetable

* Patterns

* Terms


And, here's how the components relate to each other:




Want to see a sample academic year record? Click here.

To Be Clear -- Each year, you associate an academic year record with a school and session.


Each session on an academic year record identifies the timetable, patterns, and terms for that scheduling time frame.

For Example -- Here's an example of how scheduling components fit together. This cycle is defined so that classes follow an A Day through D Day rotation.




This timetable – based on the cycle above – defines the bell schedule for classes.


This scheduling pattern — based on the timetable above – identifies options for classes scheduled in the timetable. Each color represents a unique path that classes can take through the timetable.



Wait ... What About Withdraw? 


To activate the feature for withdrawing students from classes – which retains attendance and grade entries – you can define a withdrawal date for a term on the academic year record.


Before the withdrawal date for a term – or if there is no withdrawal date – you can only drop students from classes. Starting on the withdrawal date, you can drop or withdraw students from classes.

***

Turn to Knowledgebase for More Information


* How to add an academic year: BB129553.


* How to define cycles and timetables: BB177578.


* How to create scheduling patterns: BB134808.


* How to define a withdrawal date for a term: BB303896.


* How to determine whether to withdraw, drop, or transfer a student: BB376574.

***

Looking for Training on Scheduling?

1. 
   
2. Visit Training Central.
   
3. Search with the keyword Scheduling.
   
4. In the  results list, select the self-paced online class (aka video), curriculum (aka training path), or instructor-led online event that meets your need.
   

Note: All videos and training paths about Scheduling are free with any type of Learn subscription. Have a Learn More or Learn Everything subscription? Then, all virtual instructor-led classes about Scheduling are free, too.