Development Accounts Manager - Chicago, IL

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Development Accounts Manager
Saint Ignatius College Prep
Basic function: The Development Accounts Manager provides financial management support to the Director of Development Accounts and Information Management, Treasurer’s Office and Comptroller

Biographical and Gift Entry Responsibilities:

• Responsible for gift entry and acknowledgment. This task includes scanning checks and processing credit cards for authorization, entering the gift information in the Raiser’s Edge batch system and generating reports and tax letters as each batch is posted. Official tax letters are personally prepared for the President’s signature. Letters are tailored according to the gift designation.
• Responsible for submitting transmittals of account activity and balances checks, credit cards and cash deposits to the treasurer’s office. Maintains the batch file processed which includes scanning of the checks and documentation through the PaperSave system, batch reporting and them posting to the Financial Edge system.
• Manage the filing and scanning system for the gifts, pledges and acknowledgment letters required for the annual audit.
• Coordinates the matching gift application process and sends acknowledgment to the employee when the matching gift check is received.
• Adjusts and make corrections to gift records for declined charges and returned checks. Monthly adjustment report to Comptroller.
• Provides weekly report for the development staff especially the major gift officers to review and decide whether additional contact is appropriate for their assigned constituents.
• Responsible for reconciling and generating weekly reports for credit cards processed, submitting the completed report to the treasurer’s office.
• Update constituent records based on information that comes with the gifts such as direct mail response cards or personal letters/notes from the donor.
• Enters all the parent pledge forms and serves as backup for acknowledgment and biographical updates returning parent and incoming parent records.
• Work with director of accounts in maintaining the list of completed and non-completed endowments.
• Manage all gift processing for the Church of the Holy Family.
• Maintain list of all ACH transactions received through employee giving programs

Tuition Assistance Program Record Update:

• Coordinate the list of tuition assistance recipients with the financial aid office and make sure that student’s records are coded in the primary education tab attribute.
• Assign students receiving tuition assistance to completed endowment donors and $2500 or more tuition assistance program donors adhering to any specific donor requests. This is reflected under the relationships tab of both the sponsor and the student.
• Assist with the letter writing process when students write thank you letters to their sponsors in November and again in April.
• Organize Annual Benefactor’s Reception
• Prepare Endowment Reports annually for the donors.

Miscellaneous:

• Handles input of all notes, e-mails and documents from President into individual records via actions or media
• Assisting with Law Society and Reunion events
• Processing and posting On-Line Express event registrations
• Running various queries and reports for MGO’s as needed
• Handles the Stelmach Endowment Scholarship
• Assists with the annual audit
• Needs to be proficient in Raiser Edge Database and NXT in addition to Microsoft Word and Excel