Inquiries Applying for Future Years

@Casey Bell I have not had that happen (YET!). But since we started using the system where they automatically are invited to login, even though it is for a future year, I have dated the applications for each year. Each September 1st, I publish the following year's application. We do accept mid-years, so I keep the current year published until January. I also mention in the application checklist directions with which year we are currently accepting applications for.

@Casey Bell - check your “Login Setup" by navigating to Enrollment management> Admissions > Admissions setup > Application forms > Login Setup. If you scroll down to the end of the page, you will see all the available years students can begin an application for.

Also, the inquiry forms now have an option to “Connect and invite new users to BBID?” If enabled, it will automatically email the families to create an account to log into the system once you process the inquiry form. If your checklist has an application form on it, they can start the application this way.

@Casey Bell In terms of families being able to actually select a future entering year, I would double check the dropdown options on your active application form(s). When you add future school years within Core and make them available for inquiries/applications, it automatically activates them within that dropdown list. There is a separate setting within the login setup for the self-service account/application creation page.

Another thing to consider in your process is how checklists are assigned when processing inquiries, etc. I've been creating individual checklists for each future admissions year that don't have any checklist steps on them at the moment so if the family does happen to sign in to their account via BBID, they won't be able to start the active application.

@Casey Bell:

Hello! Has anyone else had an issue with inquiries being able to apply for future years? We have NEVER had applications for future years (beyond our current academic year and current admission year) and we just received applications for future years. Which we don't want! Has anyone experienced this or have any insight?

Hi Casey - we have a (so far) failproof setup for this. I will be happy to detail for you. Shoot me an email and we can set up a call - brian.leblanc@thalesacademy dot org. (This goes for anyone else with this problem as well!)

Tl;dr: we have a separate checklist for future interest and a “future interest” milestone on that checklist that hides everything following until waived. The parent isn't able to see the application until that future interest entry is waived.

@Bryan Lorenzo already did a year or so ago