Reapply a Former Student?

Emily Shumate · May 2023

Does anyone know a best practice for reapplying a student who has previously enrolled and attended the school, withdrawn, and wishes to return for the next year? I know how to reapply a user in Enrollment Management but, when we do so, we seem to lose all of the “Former Student” data in Academics. I feel like there must be a different process that I'm missing.

Brian LeBlanc · May 2023

@Emily Shumate Unfortunately, there is not. We just ran into this problem a few weeks ago. The issue is that Academics will only search Students and Past Students, and when a Past Student reapplies, that role is removed and the Candidate role is added.

There is a workaround, albeit clunky, but it does work:

Go into Core and get the applicant's User ID, then go into Academics and look up any other student, then replace that student’s User ID in the URL with the applicant's user ID. It would look like this: https://YOURSCHOOLID.myschoolapp.com/sis-grading/user-profile/APPLICANT-ID/performance

I created an idea to fix this issue, if you'd like to vote: https://blackbaudk12.ideas.aha.io/ideas/K12OR-I-3053

Emily Shumate · May 2023

@Brian LeBlanc Thank you so much! I voted for your idea, but this clunky workaround is pretty amazing! Thanks!

Candi Roberts · May 2023

@Brian LeBlanc Oh my goodness!!! Thank you so much for that work around! I needed that!

Reapply a Former Student?

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