Emailing a subset of parents in a class

Jon Hamlin
Jon Hamlin
Second Anniversary Name Dropper Facilitator 1
in Blackbaud K–12 Education Solutions™ General Discussions

I'm looking for a solution on how to email a subset of parents in a certain class.

Currently we can either email the whole class, which then populates an email with all the parent email addresses in it. We can then remove anyone we don't want but it's very time consuming.

Alternatively we can look up each students information individually and copy and paste their parent emails in, also time consuming.

Essentially what I'm looking for is a type of checklist, where I can select a subset of students from a class and then select, email parents or primary contacts.

Can this feature be added or is there a work-around that I'm not aware of?

Comments

  • Elaine Mouton
    Elaine Mouton
    Tenth Anniversary Name Dropper Participant Facilitator 1

    @Jon Hamlin This has been a big issue for us since we transitioned from Education Edge. We would really like to be able to select parents/students from a list within the class/group when sending an email.

    There is an idea that you can vote on, I would love to see the email feature updated. Please vote for idea 2863.


  • Jon Hamlin
    Jon Hamlin
    Second Anniversary Name Dropper Facilitator 1

    @Elaine Mouton
    Thanks for flagging this, I just voted! I'll keep my fingers crossed. It seems like such an oversight in the GUI.

  • Petra Hall
    Petra Hall
    Tenth Anniversary Kudos 4 Financial Edge NXT Fall 2025 Product Update Briefing Badge Name Dropper

    Here's a direct link:


  • Jo Giesecke
    Jo Giesecke
    Eighth Anniversary Kudos 1 Name Dropper Facilitator 1

    @Jon Hamlin If you click on the Group for the class, click Roster, then Run Roster/Student Reports. Select “Course Roster” and export to Excel. It shows the student, the Advisor, the parents and their emails. Then you can easily select the ones you want, sort and select the emails you need, copy and paste into your email.


  • Jon Hamlin
    Jon Hamlin
    Second Anniversary Name Dropper Facilitator 1

    @Jo Giesecke
    Thanks for this suggestion - it certainly is a decent workaround. It would just be nice if this was a built-in option within the web interface as opposed to having to go to measures like this.

  • Jo Giesecke
    Jo Giesecke
    Eighth Anniversary Kudos 1 Name Dropper Facilitator 1

    @Jo Giesecke Agreed!!

  • Scott Yoshimura
    Scott Yoshimura
    Tenth Anniversary Kudos 1 Participant Facilitator 1

    Back when we switched from Education Edge, this was also one of the things many of our teachers missed. Until Blackbaud implements something for this, my user script includes a feature that adds a checkbox to each student tile on class rosters and adds Selected Students, Selected Students' Parents, and Selected Students and Parents options to the Send Communication menu.

    It only takes a few minutes to set up. More info here:

    and here:

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