Event Registration

Theresa Williams
Theresa Williams
Fifth Anniversary Name Dropper Facilitator 1
in Blackbaud eTapestry® General Discussions
What is the best way to set up a non paying event? an RSVP of sorts?  We have many event which families are invited with their children, so I need to know child's name, age and and allergies/special instructions, etc.  Do I set these up in User Defined fields under Event Information?  But then if they register 4 kids, I need this information for all of the kids.....Any ideas on how to best streamline this?

 

Comments

  • Geoff Arbuckle
    Geoff Arbuckle Blackbaud Employee
    Ninth Anniversary Kudos 2 Name Dropper Participant
    Hi Theresa!

    For a non-paying event/RSVP page, I would definitely recommend creating an Online Contact Form.


    Because this will create contact entries, you'd need to make sure any UDFs created for this page have a Field Application of "Contact".  But yes, I would recommend setting up fields that will include this info.  There are two options:

    1. An individual field for each child for Name, Age, and special instructions/allergies.  Now this would mean you'd need X number of fields for each child multiplied by Y number of possible spaces for kids. 

    2. You could have a single Note type field with the instruction of what information needed to be filled in. (Ex: Please include the following information for your registration - Name of additional RSVPs/Children, Age of children, and any special needs, information, or allergies.  If you are not RSVPing for any children, please enter NONE.)


    Because you'd need to know that info, you might consider making the field required on the DIY form.  If that is necessary, I'd lean toward #2 being the option for you to do.  While it may not be as pretty in a report, it will likely look better and have an overall as pretty of a feel and experience for your page's visitors.
  • Theresa Williams
    Theresa Williams
    Fifth Anniversary Name Dropper Facilitator 1
    Can you make forms only available to a certain
    date?  Like closing registration?




















    Theresa
    Williams





    One Heart Family
    Ministries
    11746 Manhattan
    Ave.

    St. Louis, MO 63131
    www.ohfm.org

    Fax:
    314-835-1691

    Office: 314-835-1690

























    On Tue, Feb 25, 2020 at 9:39 AM
    Geoff Arbuckle via Blackbaud Community <community@blackbaud.com>
    wrote:



    mySWL
    InstantAlert
    Hi
    Theresa!
    Please do not reply to this email.
    Respond in Community via the links below.

    Hi Theresa!

    For a non-paying event/RSVP page, I would definitely recommend
    creating an Online Contact Form.


    Because this will create contact entries, you'd need to make sure
    any UDFs created for this page have a Field Application of
    "Contact".  But yes, I would recommend setting up fields that
    will include this info.  There are two options:

    1. An individual field for each child for Name, Age, and special
    instructions/allergies.  Now this would mean you'd need X
    number of fields for each child multiplied by Y number of possible
    spaces for kids. 

    2. You could have a single Note type field with the instruction of
    what information needed to be filled in. (Ex: Please
    include the following information for your registration - Name of
    additional RSVPs/Children, Age of children, and any special needs,
    information, or allergies.  If you are not RSVPing for any
    children, please enter NONE.    )


    Because you'd need to know that info, you might consider making the
    field required on the DIY form.  If that is necessary, I'd
    lean toward #2 being the option for you to do.  While it may
    not be as pretty in a report, it will likely look better and have
    an overall as pretty of a feel and experience for your page's
    visitors.

     
    Reply ByEmail
     


      



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  • Geoff Arbuckle
    Geoff Arbuckle Blackbaud Employee
    Ninth Anniversary Kudos 2 Name Dropper Participant
    Hi Theresa,


    That's a great question.  Forms do not have an automatic turn off date to close a registration.  They can be disabled, but that has to be done manually. 


    Thanks,

    Geoff
  • Theresa Williams
    Theresa Williams
    Fifth Anniversary Name Dropper Facilitator 1
    I think this would be a good feature to have, as
    events end or fill to capacity.  I do you send this suggestion
    along to the product upgrade teams?






















    Theresa
    Williams





    One Heart Family
    Ministries
    11746 Manhattan
    Ave.

    St. Louis, MO 63131
    www.ohfm.org

    Fax:
    314-835-1691

    Office: 314-835-1690





















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