Administrative Coordinator/Program Registrar - Canton, Connecticut - 'Right hand to our Altru Admin'

Stephanie Honnell

Join our team today! Only the best people work here (and so should you)!

Administrative Coordinators are responsible for general and clerical tasks around the office. This position involves general office organization, Data entry, financial and program attendance reporting, and streamlining business operations throughout the organization. Additionally, Registrar functions include tasks involved in the marketing and direct sales to families and groups for participation in Roaring Brook Nature Center (RBNC) programs with accurate and timely tracking of program schedules, payments, and attendance.

Essential Functions:

• Coordination of RBNC office functions and administrative procedures, including but not limited to: Database and financial input and reporting within the ALTRU database system, Information technology troubleshooting, phone and internet connectivity, vendor and customer communications.
• Serve as ALTRU Database lead at RBNC. Train with TCM ALTRU Administrator in order to train other RBNC staff and serve as the liaison for all ALTRU technology.
• Oversee the implementation of fiscal policies and budget preparation and tracking for RBNC in conjunction with the financial officer at TCM and the RBNC Director. Prepare FY budget reports and financial reports pertaining to RBNC income/expenditures as required.
• Serve as lead for daily cash receipt functions at RBNC.
• Attend staff meetings to stay apprised of RBNC procedures, event plans, and program schedules.
• Become familiar with the RBNC annual giving program as well as special appeals and grant proposals for specific situations.
• Coordinate education registration processes for RBNC programs. Work collaboratively with the registrar at TCM West Hartford location, for training and to coordinate when joint programming efforts are available.
• Assist in greeting guests, processing admission sales, and selling memberships and program registration onsite, over the phone, and through electronic communication.
• Liaison with vendors to negotiate pricing, coordinate purchasing, and facilitate the prompt submission of invoicing to TCM main office.
• Manage RBNC petty cash reconciliations.
• Ensure that all business reporting and communications are carried out in a timely and professional manner; including weekly revenue and/or monthly reports to TCM and various reports to the finance office, including purchase orders, employee timesheets, mileages, etc.
• Serve as HR liaison between RBNC and TCM main administrative office.
• Meet regularly with RBNC Director to review RBNC Financial metrics.

Essential Skills:

• Demonstrated knowledge and prior use of the BlackbaudÒ ALTRU Non-Profit Management software preferred.
• Proficient in Microsoft Office applications, with specific emphasis on spreadsheet applications that will support ALTRU and financial reporting.
• Intermediate knowledge of IT equipment and hardware.
• Must possess strong networking skills and be comfortable with reaching out to identify the necessary support needed to address challenges.
• Demonstrates strong, positive communication and organizational skills.
• Ability to prioritize projects, meet deadlines, and produce quality results within an appropriate period.
• Proven ability to effectively manage multiple priorities concurrently.
• Ability to provide excellent customer service and public relations outreach.
• The ability to quickly immerse oneself in the organization’s culture and mission and demonstrate an understanding of the overall business and organizational objectives.
• Demonstrate a solid understanding of successful business processes and financial reporting.
• Ability to foster a team approach and work collaboratively to move agenda.
• Recognize the need to work inter-departmentally and support operational functions of the organization as needed.
• Must have efficient and strong time and record-keeping management skills.
• Must possess a high level of attention to detail and security to maintain accurate and efficient cash control within the organization’s financial management practices.
• Willingness to travel as needed to the organization’s main business office, currently located in West Hartford CT. for training and meetings as required.

Qualifications:

• Minimum of a High School Diploma with multiyear experience in the use of client/revenue tracking databases, cash management, and prior office management.
• Prior experience in Not-For-Profit organizations preferred.

This position is full-time at 40 hours per week and is non-exempt. Insurance and PTO benefits avail. Routine weekend availability required.

Salary range: $15/hr to $18/hr dependent on experience and prior demonstrated successes

Worksite Location: Roaring Brook Nature Center, 70 Gracey Road Canton CT, 06019

This position reports to the Roaring Brook Nature Center Director and works collaboratively with staff at the West Hartford Museum and Preschool and the Canton Nature Center locations.

Interested candidates should send ALL of the following materials for consideration:

Resume, cover letter, salary expectations, and three references. (No phone calls please)

Email: HR@thechildrensmuseumct.org

Mail:
Human Resources Coordinator
The Children’s Museum
950 Trout Brook Drive
West Hartford, CT 06119

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For more information about The Children's Museum Group please visit our website-

The Children’s Museum Group with its main offices in West Hartford, Connecticut offers hands-on fun with science and nature for younger children and families, school and community groups, and homeschooled children. At the Museum and Nature Center, in our preschool, and in classrooms throughout Connecticut, we encourage children to become creative thinkers and lifelong learners. Children engage in our interactive labs, workshops, multi-sensory exhibits and demonstrations, a live wildlife sanctuary, state-of-the-art digital science dome planetarium shows and movies, vacation camps, sleepovers, birthday parties, scout activities, and special events. Our unique Children’s Museum Preschool, co-located on our West Hartford campus, integrates science experiences into early childhood learning. Nearby Roaring Brook Nature Center in Canton offers environmental exhibits, nature programs, concerts, and acres of outdoor hiking, bird watching, and winter outdoor activities.

The Children’s Museum Group will inspire life-long learning among children and their caregivers by providing experiential learning programs covering STEAM/STEM, health, nature, and the environment. Entertaining, stimulating, and unique to the area, our programs will assist the development of curious, confident, and innovative children creating the basis for successful adults. In so doing, The Children’s Museum will continue to be a valued asset and partner in the community.