Annual Fund Coordinator - Donnelly College, Kansas City, KS

roger berg

Annual Fund Coordinator

Location: Donnelly College, Kansas City, KS

Full/Part Time: Full-Time

Exempt/Non-Exempt: Exempt

Position Reports to: Vice President of Advancement

About Donnelly College

Donnelly College, located in the heart of Kansas City, Kansas, is an independent, coeducational, Catholic institution founded by the Benedictine Sisters of Mount St. Scholastica and sponsored by the Archdiocese of Kansas City in Kansas. The college was established in 1949 to meet the needs of urban immigrants and the working class, with special focus on “those who might not otherwise be served.” Today, Donnelly continues that tradition by providing access and affordable education within a culture that promotes student success and by serving as the region’s only federally designated Minority Serving Institution and Hispanic Serving Institution. Our community is proud of the rich racial and ethnic diversity of our students, staff and faculty and how that diversity supports our learning environment. Through a strong general education curriculum integrated with career-oriented majors, Donnelly College offers programs leading to bachelor and associate degrees and certificates. Donnelly College also operates a fully accredited campus at the Lansing Correctional Facility. Donnelly’s office hours are Mon-Fri, 8:30a-4:30p, and the college offers a full range of benefits and a generous PTO policy. To find out more, please visit www.donnelly.edu.

Job Summary

The Advancement Division works to strengthen the College through fundraising and outreach that furthers the College’s goals and vision. The Annual Fund Coordinator position is an integral member of the Advancement team, which works to raise nearly $1.5 million annually, as well as funds for additional capital, endowment and special projects. This role requires an individual who is an excellent communicator to various audiences, as well as creative, organized and attentive to detail. The Coordinator should also excel at discovering and telling mission-impact stories, managing projects and working both independently and as part of a team.

Responsibilities

Event Planning (50% of workload)

• Lead event planning logistics for all Advancement department fundraising and stewardship events.
  • There are two primary annual fundraising events: SHINE, Donnelly’s largest annual fundraising event held in fall, and 1Day4Donnelly, Donnelly’s annual 24-hour giving event held in early March.
  • Stewardship events may include donor appreciation events, grand openings, campaign events, etc.

Annual Appeals & Donor Engagement (30% of workload)

• Lead creation of two annual direct mail appeals (December and June) according to the Direct Mail Strategy/Plan. This includes crafting the appeal message and coordinating with graphic designer from the visual concepting to printing stage.
• Lead additional non-mailed appeals, which vary annually and may include Internal Staff Appeal, Giving Tuesday, etc.
• Lead stewardship activities for annual fund donors ($1,000 and below), including crafting gift acknowledgment letters, making donor calls, organizing student/staff thank you notes or other donor engagement activities.
• Document constituent interaction in database records (contact information, notes, actions, etc.).
• Write, design and send email communications to alumni and donors through Raiser’s Edge database.

Administrative (20% of workload)

• Regularly update the Annual Fund Manual, outlining activities and documenting performance trends over time.
• Track dept. expenditures, help set future budget requests, complete purchase orders and monthly reconciliation.
• Manage part-time student employee(s) in the department, as well as volunteers involved with appeals/events.
• Assist with alumni relations outreach plan, including annual outreach to current students.
• Coordinate with others on campus to manage Donnelly’s participation in external events.
• Assist VP of Advancement with Board committee meeting preparation and hospitality.
• Occasionally represent Donnelly at networking and outreach functions, which may fall outside business hours.
• Flexibility to work occasional evenings or weekends, as needed.
• Serve on institutional committees and provide additional admin support, as needed.

Qualifications

• Bachelor’s degree.
• Excellent interpersonal and communication (written, verbal, and presentation) skills.
• Exceptional organizational skills and attention to detail.
• Proven ability to be a self-starter and help lead a team.
• Preference given for experience with: Raiser’s Edge constituent database, advancement field, higher education, the Greater Kansas City region, and/or with the mission of Donnelly College.
• Philosophically aligned with the mission and values of the College and willing to support our Catholic identity; practicing Roman Catholic preferred.
• Must pass background check and complete VIRTUS Training through the Archdiocese of Kansas City in Kansas.

How to Apply

Please e-mail your cover letter, resume and references to advancement@donnelly.edu with “Annual Fund Coordinator” in the subject line. For fullest consideration, interested applicants are encouraged to submit their application materials by Nov. 12, 2021.