Database & Operations Associate - NYC

Elana Lantry

Database and Operations Associate – New York

Job Description

Full-Time Position | In-Person

Position Overview:

WIZO USA is seeking a detail-oriented and tech-savvy Database and Operations Associate to join our New York team. In this vital role, you will maintain the integrity of our donor database, support audit preparation, and help ensure the efficient day-to-day operations of our national headquarters.

We are looking for someone who is highly organized, attentive to detail, and comfortable juggling multiple priorities in a dynamic, mission-driven environment. Your contributions will directly support the success of our fundraising efforts and the impact of WIZO’s work in Israel.

This is an excellent opportunity for someone who enjoys working behind the scenes, thrives on precision, and is eager to learn the inner workings of a national nonprofit organization.

About WIZO USA:  
WIZO USA is dedicated to promoting and supporting the vital work of WIZO in Israel through a network of regional and local chapters.

Founded in 1920, the Women’s International Zionist Organization (WIZO) is a non-political, global movement committed to improving the lives of women, children, and the elderly in Israel. As the country’s leading social welfare and education nonprofit, WIZO serves over 70,000 people every day through hundreds of programs and facilities.

From youth villages and schools that empower at-risk children, to shelters for women escaping domestic violence, and specialized programs for families of reservists, WIZO delivers critical services to people of all ages, denominations, and backgrounds throughout Israel.

Recognized by the United Nations since 1959 as an official NGO, WIZO continues to lead in advancing women’s rights and family welfare in Israel, and Jewish education worldwide.

Key Responsibilities:

Database Administration

Manage data in Raiser’s Edge donor database ensuring accuracy and completes:

Create and update constituent records

Record donations and pledges accurately utilizing appropriate coding

Generate donor acknowledgement letters and gift receipts for cash and in-kind contributions within the required timeframe

Generate quarterly pledge mailings

Maximize the functionality of the donor database by identifying and implementing best practices to most effectively manage all stakeholder data

Produce weekly gift and pledge reports for Board and Staff

Create queries, exports and customized reports for development, marketing, and audit purposes

 

Operations

Support day-to-day office operations including maintaining office supplies, coordinating deliveries, and managing phone inquiries

Maintain and organize digital files and documentation via SharePoint

Process vendor invoices and payment administration

Make regular bank deposits and ensure accurate financial record keeping

Assist in the collection of records for the annual audit

Provide on-site support during events to ensure smooth operations as needed

 

Other

Other tasks as directed by the Associate Director and USA Executive Director 

Report to the Associate Director 

This is a full-time, in-person position. Some nights and weekends will be required with advance notice 

You are: 

Highly organized with meticulous attention to detail 

A great teammate who enjoys working with a diverse group of people 

A problem solver who is comfortable with an evolving and fast-paced environment  

 

You have: 

Bachelor’s Degree  

At least 3 years of work experience, 2 years of bookkeeping or data entry experience preferred 

Experience working with Blackbaud Raiser’s Edge (or equivalent CRM or non-profit database) 

Proficiency in QuickBooks Online, Microsoft Excel, and Word 

Strong organizational and multitasking skills. 

Excellent oral and written communication skills, strong interpersonal skills 

Experience with accounts payable preferred.  

Excellent attention to detail and accuracy. 

Ability to work collaboratively in a team environment. 

Previous experience in a non-profit is desirable. 

A passion for WIZO’s mission 

 

 Benefits: 

10 vacation days 

PTO for Federal and major Jewish Holidays 

Health insurance with contribution paid by employee 

Eligible for 401K Match after one year of employment at discretion of the organization

Compensation:

$50,000 to $60,000 annually commensurate with experience

To apply:

Send resume and cover letter to development@wizousa.org