Seeking Office Manager with eTapestry experience - part-time, permanent, on-site, DC Metro Area

Francesca Pellegrino

About CCSE

Based in Kensington, Maryland and established in 2004, the mission of the Catholic Coalition for Special Education is to ensure that children with special needs are able to attend and receive an appropriate education in their local Catholic elementary schools and high schools. In the words of Pope Benedict XVI “no child should be denied his or her right to an education in faith, which in turn nurtures the soul of a nation.” CCSE provides grants and technical assistance to help Catholic schools in Washington, D.C. and Maryland achieve this goal.

http://www.ccse-maryland.org

Position Summary

You will be the engine behind CCSE’s fundraising, programs, and daily office flow. You will partner with the Executive Director and Associate Director in donor management, program management, event logistics, and general administration to help fulfill our mission.

Fundraising & Events

Provides administrative support for donor cultivation and fundraising.

• Manage donor databases (eTapestry and GreaterGiving): gift entry, profile updates, queries, reports, receipt letters and mailings
• Generate eTapestry and GreaterGiving reports for the bookkeeping system
• Draft and assemble development materials: electronic newsletters, solicitation materials, promotional packets, grant proposals
• Assist with all development related correspondence including receipt letters and mailings, filing and systems
• Provide logistical and administrative support for events: Annual Spring Benefit (a Friday or Saturday evening in March), Golf Tournament; Holy Hour/Happy Hour events
• May Supervise volunteers at CCSE events

Programs

• Prepare grant agreements, award letters and related communications
• Handle inquiries from school Presidents, Principals, faculty, parents, and donors by email and phone
• Log and track all parent and school inquiries in the CRM
• Provide logistical and administrative support for the Fall Family Festival & Grant Awards Ceremony (Sunday in September or October), including guest check-in

General Administration

• Prepare materials for Board meetings and special events
• Greet visitors, answer telephones and maintain office supplies
• Manage incoming and outgoing mail, handle scanning, copying, filing and miscellaneous tasks as assigned

Required Qualifications

• Bachelor’s degree or equivalent administrative experience
• Proficiency with CRM systems (eTapestry and Greatergiving preferred)
• Advanced skills in MS Excel, Word, Teams Asana and Zoom.
• Exceptional written/verbal communication; meticulous proofreading
• Ability to work autonomously and juggle multiple projects in a fast-paced environment
• Demonstrated discretion and confidentiality
• Strong organizational skills for planning and supporting events

Preferred Skills

• Experience with PowerPoint, Publisher, Canva, and emerging technologies
• Hands-on event-planning or volunteer-coordination experience
• Prior nonprofit or development office experience
• Familiarity with Catholic Church mission and culture
• Interest in special education or disabilities advocacy
• Keen attention to detail

Work Environment & Schedule

• On-site, 20 hours per week (flexible schedule around major events)
• Occasional evening and weekend availability for event support
• Adaptable to shifting priorities and eager to learn new processes
• $20-$24/hour based on experience

To apply, email resume and cover letter to employment@ccse -maryland.org

Catholic Coalition for Special Education is an equal opportunity employer.