Advancement Coordinator - FT Bloomington, MN (Hybrid)

Emily Burck

Link to listing: https://veap.org/blog/jobs/now-hiring-advancement-coordinator/

POSITION TITLE: Advancement Coordinator

LOCATION: Bloomington, MN; hybrid

TYPE: Full Time, Non-Exempt

REPORTS TO: Individual Giving Manager

SALARY: $26.00 – $31.25/hour

ORGANIZATIONAL MISSION: Together we create pathways to stronger, more hopeful communities through access to healthy food, housing stability and supportive services.

POSITION SUMMARY: The Advancement Coordinator supports VEAP’s fundraising and donor engagement efforts. This role handles the daily operations of the Advancement team, including managing the donor database, processing gifts, sending thank-you letters, and analyzing data to support fundraising strategies. They are the main point of contact for donor inquiries and help ensure every donor has a positive experience. The position also works closely with the Finance team to reconcile donations and supports the Advancement team with projects and events.

This role requires strong attention to detail, comfort with database systems and Microsoft Excel, and strong communication skills for working with donors and colleagues.

IDEAL CANDITATE

VEAP is looking for someone who is organized, proactive, and eager to learn. You enjoy problem solving, take pride in accurate work, are confident using tools like Microsoft Excel, and have demonstrated experience using a database system. You’re a team player who communicates well and can juggle multiple projects. A background in fundraising, data, or administrative support will set you up for success.

POSITION RESPONSIBILITIES:

Database Management

• Serve as the lead user of Raiser’s Edge NXT to ensure accurate gift entry, donor records, acknowledgments, and reporting.
• Ensure accurate records by processing and entering gift data, updating donor information and communication preferences, and recording donor communications.
• Generate and send donor thank-you letters, including mail merges and printing.
• Identify and implement improvements that optimize use of the database and maximize its capabilities.
• Create reports and segmented mailing lists for appeals, newsletters, and other print or digital campaigns.
• Develop dashboards and track campaign performance to support data-driven decisions.

Budget Reporting and Reconciliation

• Partner with the Finance team to reconcile gift records and ensure accuracy.
• Provide regular fundraising reports, including campaign, event, and year-to-date totals.

Stewardship and Strategy

• In partnership with the Individual Giving Manager, maintain processes for superior stewardship of current and prospective donors.
• Use donor data to identify trends and opportunities for increased giving.

Donor Relations

• Respond to donor inquiries by phone and email with clarity, warmth, and professionalism.
• Support donor requests and ensure timely follow-up.

Events

• Help plan and execute the annual gala and other fundraising events.
• Manage ticket sales, guest tracking, and sponsor invoicing.
• Coordinate the silent auction, including solicitation, tracking, and the online bidding platform.

Additional Support

• Collaborate with the Advancement team on fundraising and communication projects.
• Perform other duties as needed.

Qualifications:

Education & Experience

• Associate or bachelor’s degree preferred, but not required
• 1-2 years of experience working in database management, fundraising, or related work
• Demonstrated experience with donor databases (Raiser’s Edge NXT preferred but not required)

Skills & Abilities:

• Strong computer skills, including database software, Microsoft Excel and Word
• Excellent problem solving, analytical, and database management skills
• Detail-oriented with good time management and follow-through
• Comfortable learning and using online platforms
• Strong written and verbal communication skills; professional and positive tone with staff, donors, and volunteers
• Excellent customer service and relationship-building skills
• Self-starter with the ability to manage multiple projects and meet deadlines
• Discreet with confidential information
• Able to lift up to 20 pounds

HOW TO APPLY:

• We’d love to hear from you! To apply, please send your resume and a brief cover letter sharing how your experience aligns with this position to donations@VEAP .org
• Don’t meet every single requirement? If you’re passionate about this work and believe you could thrive in this role, or if you have skills and experience that you believe would make you a strong candidate, even if they don’t perfectly match the job description, we encourage you to apply.

BENEFITS:

• VEAP is committed to keeping the workload balanced and respecting the space needed to take personal time to care for your well-being.
• Flexible, family-friendly schedule with options for remote and in-person working options.
• 6 weeks of Paid Parental Leave.
• 22 days of Personal Time Off (with increases throughout employment), plus 13 paid holidays and your birthday off.
• We provide medical and dental plans, some plans paid at 100%. Additional voluntary vision, and short- and long-term disability.
• 5 percent of annual salary contribution to 401(k) retirement plan starting 30 days after your hire date, immediately vested.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, type, walk short distances, talk, and hear. Must be able to use a

computer keyboard, and mouse. The employee must occasionally lift and/or move up to 5 pounds. Specific vision abilities required by this job include close vision and distance vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will work in a typical office environment. The noise level in the work environment is usually moderate. This position has the opportunity for hybrid work, working remotely 1-2 days a week.

VEAP is an Equal Opportunity Employer

This job description does not cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position. Duties, responsibilities, and activities may change at any time with or without notice.