Paying a vendor with multiple addresses with approvals

Celia Green
Celia Green
Fourth Anniversary Kudos 1 Name Dropper Facilitator 1
in Blackbaud Financial Edge NXT® General Discussions
I'm looking for suggestions on how to pay vendors with multiple remit-to addresses with approvals. We are not able to use Payables/Invoices because invoices do not go through approvals with this method. Do you set up more than one record for the vendor? If so, how do you address the issue of FE not allowing the same name to be used more than once on a vendor record? Or do you change the default address, enter the invoice, then change the address again when needed? I'm looking for pros/cons of each method and what you've found that works best for approvals.

Comments

  • Mary Rivera
    Mary Rivera
    Fourth Anniversary Facilitator 1
    To handle a vendor with different addresses I set-up a new vender name,ie Enterprise - PA and Enterprise - CO which reflest the state of the vender. Or Discovery Benefits and Discovery Benefits - ACH. Or Comcast, Comcast Internet, Comcast - Apts, Comcast - Phone


    No company has ever had a problem axcepting (where is spell check??) the checks issued this way.
  • Celia Green
    Celia Green
    Fourth Anniversary Kudos 1 Name Dropper Facilitator 1
    Thanks, Mary! Are you also putting in the EIN number on all records for that vendor? Our current system won't allow you to use the same EIN on more than one record. We haven't gone live yet so I haven't set up a vendor in FENXT yet.
  • Mary Rivera
    Mary Rivera
    Fourth Anniversary Facilitator 1
    We are still in the testing stage so I don't know about duplilcate tax id numbers. We only have tax ID number of companies that reqeuire a 1099. Comcast doesn't recieve an 1099 so we don't have their tax ID listed.

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