New Transcript builder setup

Hey Larry, I created a new template, but couldn't get it to do what I needed it to. It seemed to be more limited than the old version. I was also hoping to see some examples in case I was missing something!

Larry Bucher‍ - if you're seeing the same grade in three columns (instead of the correct letter grade for each term), check the settings for Grade plan grade and Grade plan in each column. My guess is that some of them are duplicates.


See attached screenshots for navigation.


Disclaimer: we print only the Final grade from the spring term grade plan, so I may be off base here.

t1.png
t2.png
t3.png

Larry -


I suspect that the reason you're not seeing the extra field (to select a grade plan) is because of differences in the way our academic years and our grade plans are set up.


I don't have enough experience with it to know for certain, or to offer additional advice.


Have you opened a case to ask about it?

We are moving to the new transcript builder and I had to work with a person at Blackbaud to get things set up properly. It was not perfect but overall better than I thought.

Here was our end result if that helps at all.

Bill Gray, your transcripts look great and are well executed! I especially like the fact that you have an unofficial transcript that parents and students are given access to that do not have GPA's. Great idea!


Our transcripts have extra spacing between course/grade rows, but Joshua Blice and Bill Grade seem to have single-spaced rows. Does anyone know how to get the single spacing on the new transcript? I cannot figure out how to fix this.

We had the same trouble and found that we had to select show "Letter Grades" rather than numeric under the Grade column (Final, Sem 1, Sem 2, etc) even though we use numeric. That might not be your issue if you don't have a grade translation like in the paragraph below. Also, you must select to Include All Grades rather than just internal as the attached.
Grade Column.pdf


As we want each numeric grade, 0 to 100, to show accurately on the transcript, rather than as a grade equivalent for a range... BB gave us a grade translation that looks like the attached.
Grade Translation.png

Angela - The option to include transfer grades are in the "Edit course" section. There may be other settings that I'm not remembering now. (We set up the transcript and transfer grades about 18 months ago. There was a good bit of effort related to getting the Equivalent Course values right in Academics > Grades > Grades Management > Enter grades by student > View grades - Transfer)

Thanks Bryan. My settings match your screenshots. When you mention getting equivalent course values right, can you expound on that a bit?


BB support sent me to a link to add grade plans; it wasn't helpful. I'm not understanding how we would add transfer courses/grades to a grade plan. It wasn't necessary with the old transcript builder and seems to be our big roadblock with the new.

Angela Couvillion, here's another tip. You will need to go to Academic/Grades/ Grading Setup/School Year Setup to make sure that you have Grade Plans set up for past years that Blackbaud imported for you. Be sure to name the Grade Plans and Grade Descriptions the same as you currently use. I was told by support a year ago that usually the problem with grades not showing is naming differences. I just had to add another one this morning that wasn't showing up on the new transcript builder but was showing on the old one.


I had to go Core/Settings/School Information/Years and Terms when we first began using Blackbaud K-12 to make sure that there were already terms set up... but I think that you probably have already done that since your Old Transcript Builder transcripts are working.

Have you figured out how to get the Transfer School grades to appear before our school grades in a given year? The transfer school grades are appearing after our school's grades which is chronologically out of order.

@Brian Gray Hi Brian! Your transcripts look great. Question, how did split it into two columns? With the one on the left being the records, etc., and the right-hand column having other text included like your grade scale, etc. I feel like this is such a simple thing but can't figure out how to do that. Thank you in advance.

@Brian Gray Thank you so much! Very helpful screenshot!