AP Automation - Pairsoft vs. Ezescan vs. Paymerang vs. Stampli vs. AvidExchange

Robin Waldinger
Robin Waldinger
Ninth Anniversary Kudos 2 Name Dropper Participant
in Blackbaud Financial Edge NXT® General Discussions

All three of these vendors were at BBCON 21. Anyone have any experiences (good and bad) with any or all? Who is using AP automation currently and if so what vendor and how's it going??

EDIT: Updated thread title with Stampli and AVIDEXCHANGE to keep the discussion together. ;)

Comments

  • Nancy Smith
    Nancy Smith
    Fourth Anniversary Name Dropper Facilitator 1

    Following this convo. I saw and liked a Paymerang demo, but would love to hear any feedback on these providers.

  • Angela Tuttle
    Angela Tuttle
    Ninth Anniversary Kudos 3 Name Dropper Participant

    Following!! I am interested in this as well!

  • AnneMarie Smith
    AnneMarie Smith
    Ninth Anniversary Kudos 1 Name Dropper Facilitator 1
    We are using Ezescan for 13 companies and planning on adding more. Biggest challenge is more with NXT. The vendor has to exist in NXT first and be pushed out to ezescan and that has been on and off working. Overall, my staff and clients like ezescan a lot, especially the ease of approval.
  • Robin Waldinger
    Robin Waldinger
    Ninth Anniversary Kudos 2 Name Dropper Participant

    Thank you for the feedback! Has using EZESCAN eliminated the need for a lot of the data entry that is associated with AP? I did a demo of Papersave about a year ago and while I liked the interface and it seemed easy to use, we tabled the issue due to the cost. FOr the record we also looked at Primepay and felt it was more of a payment system and less of an AP automation solution. ALso, does EZESCAN hve an app available for approvals (I'd like to scroll and approve in my jammies!) :D

  • AnneMarie Smith
    AnneMarie Smith
    Ninth Anniversary Kudos 1 Name Dropper Facilitator 1
    It very much depends on the quality of the invoices you are processing. The software eliminates data entry for vendor name, invoice number, and date. But the coding still has to be manually entered most times. The WebApps platform does have a built in approval platform and can include dual approvers. It can be used on any device, regardless of what clothing being worn at the time.

  • Robin Waldinger
    Robin Waldinger
    Ninth Anniversary Kudos 2 Name Dropper Participant

    We use dual approvals so that is a plus for us! Did you demo any other systems before choosing Ezescan? (and literally LOL on the clothing comment! :D)

  • Robin Waldinger
    Robin Waldinger
    Ninth Anniversary Kudos 2 Name Dropper Participant

    I have demos with Paymerang and Ezescan next week. I did not do a new demo for Pairsoft since I did one last year, however their pricing has changed from last year (new “model”). I'll let you all know how it goes!

  • Robin Waldinger
    Robin Waldinger
    Ninth Anniversary Kudos 2 Name Dropper Participant

    I also kicked up this past conversation:

  • Dana Malone
    Dana Malone
    Fourth Anniversary Facilitator 1

    how long have you been using Ezescan? We tried PaperSave and it did not work for us, too many issues and poor support. We are reluctant to make another change and are using Expense Management for our AP processes because it has the approval down.

  • Robin Waldinger
    Robin Waldinger
    Ninth Anniversary Kudos 2 Name Dropper Participant

    Interesting to hear this as I really liked Papersave's pitch but it was pricey the last time I looked into this. (We have still not made the jump but plan on implementing a solution in the next 12 months).

  • Dana Malone
    Dana Malone
    Fourth Anniversary Facilitator 1

    are you leaning one way or another, or just on hold for now?

  • Robin Waldinger
    Robin Waldinger
    Ninth Anniversary Kudos 2 Name Dropper Participant

    We are on hold for now. I got an email from Stampli today that supposedly integrates with NXT, so another to investigate…

  • AnneMarie Smith
    AnneMarie Smith
    Ninth Anniversary Kudos 1 Name Dropper Facilitator 1
    We have been using ezescan for about 1.5 years now. What they originally sold us has morphed into a much better product then we expected.


    Anne-Marie
  • Kim Szalkus
    Kim Szalkus
    Seventh Anniversary Kudos 2 Name Dropper Facilitator 1

    We are looking at Stampli and EZscan. We liked both, but Stampli looks to be our leader. The “payment” piece of automation is not available with BB, but we liked the “invoice” side of the product. We fed some really crappy quality documents into their system and the AI (Bob the Bot) was able to pull a lot of information which was pretty remarkable.

  • Robin Waldinger
    Robin Waldinger
    Ninth Anniversary Kudos 2 Name Dropper Participant

    Thanks Kim. So the AP portion (invoice and associated journal entries) integrates with NXT but you will still make your payments out of NXT? Was their pricing comparable with the other package?

  • Kim Szalkus
    Kim Szalkus
    Seventh Anniversary Kudos 2 Name Dropper Facilitator 1

    Hi Robin - Yes - we make all of our payments ourselves via FE/NXT, and plan to keep it that way. Pricing for Stampli is high compared to Paymerang and EZ Scan. I am working on negotiations now. :)

  • Jennifer Hughes
    Jennifer Hughes
    Seventh Anniversary Kudos 2 Name Dropper Facilitator 1

    @Robin Waldinger Hello, I was wondering if you had made a decision and which AP automation partner you had chosen if so?

  • Steph Walendzik
    Steph Walendzik
    Ninth Anniversary Name Dropper Facilitator 1 Boomerang (2021)

    @Robin Waldinger
    Hi, I just did a demo with EzeScan, yes they an optional approval process, that you could do from anywhere.

  • Steph Walendzik
    Steph Walendzik
    Ninth Anniversary Name Dropper Facilitator 1 Boomerang (2021)

    @Robin Waldinger
    Does Paymerang integrate with NXT? I haven't heard of this one…

  • Nessa Venida
    Nessa Venida
    Second Anniversary Name Dropper Facilitator 1 June 2023 Monthly Challenge

    @Kim Szalkus
    Hello! Do you mind sharing ballpark figures for pricing? We just want to compare it with FE's expense management module. Thanks!

  • Stu Manewith
    Stu Manewith
    Ninth Anniversary Kudos 2 Name Dropper Participant

    @Nessa Venida – something to think about – whichever vendor you choose, there will also be integration-related costs around transmitting application data to FE NXT – even if it's just the additional time it takes for downloading and uploading data. Also, sometimes there are bidirectional integration needs as well to consider. In short, it's not just the direct cost of the AP application, but also the related costs of using it effectively in conjunction with FE.

  • Crystal Ratering
    Crystal Ratering
    Ninth Anniversary Kudos 1 Name Dropper Facilitator 1

    @Kim Szalkus Hello! We will be having a call with Stampli later this week and I am wondering if you were able to negotiate the price at all, and if you ended up going with them, how your implementation went and how it is going? Thanks for any information you can provide ?

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