List for Withdrawn Students?

Chris Felinski
Chris Felinski
Eighth Anniversary Kudos 2 Name Dropper Participant
in Blackbaud Student Information System™

Is there an easy way to do a list for withdrawn students that includes the class that they would have graduated with if they would have stayed until their senior year class graduates? I see in advanced lists there is a withdrawn students list, but it gives the withdrawals of everyone - including our current students who “withdrew” from an online school where they had to do a single course. But what I see missing every time someone withdraws is the "Class of" field gets stripped of data (and it should) because the student doesn't graduate with that class. Does anyone have a way to track the data of students who withdrew from a particular class and what class they would have graduated from if they finished at our school?

Comments

  • Jess Moxsky
    Jess Moxsky
    Kudos 5 Fourth Anniversary Name Dropper Participant

    Hi Chris,

    This is likely something you could pull from the “Alumni Affiliation" area of the user profile in Core under Access. You need to use three fields from the School Class User object and the Role School Class object. Pull the “Graduation Year” field and “Graduated” field from Role School Class and the "Honorary Alum field from School Class User. That will give you the data from the Alumni Affiliation button.

  • Chris Felinski
    Chris Felinski
    Eighth Anniversary Kudos 2 Name Dropper Participant

    Thanks Jess. I tried that, but the issue is that once we withdraw a student, that alumni affiliation is not listed. There is no year of graduation. Are we withdrawing students incorrectly that it would be deleting that affiliation?

  • Sandra Ross
    Sandra Ross
    Tenth Anniversary Kudos 5 PowerUp Challenge: Data Health #3 PowerUp Challenge #2 Gift Management

    You can capture these in a USER list in CORE but filtering on their ROLE and YEAR.

  • Jess Moxsky
    Jess Moxsky
    Kudos 5 Fourth Anniversary Name Dropper Participant

    You usually need to separately delete the Alumni Affiliation data when withdrawing, otherwise it will stay with an asterisk to indicate the student did not graduate with the listed class. Their grad year will no longer display when they are not enrolled, but that should be separate from Alumni Affiliation

  • Erin Caprielian
    Erin Caprielian
    Second Anniversary Kudos 1 Name Dropper Facilitator 1

    @Chris Felinski I see this is an older post but I had the same question (how to pull a list of withdrawn students and show the year they would have graduated if they'd stayed. Were you able to find/create a list that does this? Thank you!

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