Accounts Payable - post to expense accounts

@Chet Krinsky
Hi Chet!

The expense posts from the invoice. When you enter an invoice, the distribution is (typically) a debit to expense and a credit to the AP liability account. When you cut the check, you release the liability (debit) and then credit cash.

If you've posted both the invoices and checks in one batch, you may just see the increase of expense and decrease of cash. (The liability would be a wash)

If you're not seeing an expense account at all, check the invoice records to see what the Debit account is on the invoice. If it doesn't seem correct, you can change it before you post, or do an invoice adjustment to correct the account number after you post.

A quick tip: if you want your expense accounts to load automatically into your invoices, set up your vendor with default distributions (on the Distributions tile). That way, the expense accounts you want to use with your vendor will auto-populate into every invoice for that vendor. If you need to change the account on the invoice, you can edit the invoice and then make the change on the invoice's Distributions tile.

@Chet Krinsky … @Sylvia Cook beat me to it. ? You may have a posting parameter that just posts the cash/AP. Create a brand new one and it will likely post the expense too.

Way back in the old days, I used to tell my class participants that FE will post everything into the appropriate periods and in the appropriate accounts that you select, so feel free to post everything together. That said, your organization may need separate posting, so you'll just need to remember to post your invoices in addition to your checks.