Create an Exam Schedule for Attendance Purposes

@Veronica Dimberio Our middle school takes exams by department at the end of each semester. To accommodate attendance, we created an activity for each department - English Exam, Math Exam, Science Exam, etc. For each class in the department, we created a section under the activity. It is easy to populate the exam sections using the Enroll Group feature. You can also set exactly where the exam will be administered and who will proctor in these sections. In the scheduling module, we added blocks for each exam Activity and modified the daily schedule with those.

It takes some setup time the first time through, but it makes attendance a breeze.

Hope that helps.

Scott

@Sean Aoyagi - Sean, The first thing we did was create a block name for each exam activity - English Exam, Math Exam, etc. When the exam sections are created, we assign them to the corresponding block in the section information box. For example, each English class is a section in the English exam activity. Each one of those sections' information includes the location of the exam and that it will meet in block English Exam. In the Activity Leader box, we enter the proctor's name. We then go into the Daily Schedule Calendar, cancel the appropriate classes, add a new activity meeting, assign the appropriate exam block to the meeting, add the times, and save.

Hope that helps.

Scott

@Sean Aoyagi - Sean - In your Schedule outline, you will need to have an activities Schedule set to schedule an activities block. It does not need to be a complicated Schedule set. You can create the schedule set to meet Mon, Tue, Wed, Thu, Fri, set 1 meeting time, and set the Rotation so 1 meeting occurs each day of the week. So long as you have that, you can add multiple activity periods during the day - just specify the meeting times in the Daily Schedule calendar.

This is a bit convoluted because we have 3 schedule sets in the middle school and only our 7th & 8th grades take exams. But you can see all of the classes for the Grade 7/8 Schedule Set have been canceled. We added 5 new meetings and associated those meetings with the activity schedule set 7-8 Lunch, and then specified the Block for that meeting to be the exam occurring and then set the times as necessary.

I hope that helps.

Scott

@Lauren Marcus Eisenberg - I think I would approach this the same way we do our Middle School exams. This method works for us because we have an activity schedule set that meets everyday - Lunch. First, I would create activity blocks for each exam period. Since you have different subjects being offered in the same exam period, I would use generic names like Exam A, Exam B, Exam C, etc. I would then create an Activity, Upper School Exams and check “Record attendance". Under that activity, I would set up sections that correspond to all of the exams offered. So in your example, there would be a section 9th Grade History and another section, 10th Grade Science. These sections would meet during Activity Block Exam A. You then populate the section with the students who will be taking the exam, and the activity leader would be the proctor. If your exam administration is more granular and you don't have all of the 9th grade sitting in the gym at the same time taking their history exam, you can create sections for each room in which an exam is being administered with that room's proctor as the activity leader. You then go into the Daily schedule calendar, cancel all of the blocks that are not meeting that day. I then add a new meeting from Schedule Set “Lunch”, select the Block “Exam A” and enter the start and end times. The added beauty of this method is, that if you make these activities visible, students and proctors can see exactly where they need to be when on their schedule.

Hope that all makes sense. Please let me know if you have any questions.

Scott

@Lauren Marcus Eisenberg - Let me know if I can be of any more help. Have a peaceful summer.

Scott