Project Codes on Balance Sheet Accounts in a Multi-Fund Environment

Hi all,

I’m looking to understand how other organizations using Financial Edge NXT handle project codes in multi-fund environments, particularly when it comes to balance sheet accounts.

In our setup, we have a single cash account and a single accounts payable account, both tied to our 01 Unrestricted fund. We also have other funds, such as 02 Temporary Restricted, where we use project codes to track restricted activity.

When entering transactions (like gifts or invoices) tied to restricted funds and projects, the system assigns project codes to all lines of the journal entry — including the cash or AP lines, which are in the unrestricted fund.

I’d love to know:

• Do you assign project codes to balance sheet accounts like cash or AP?
• Do you use a default/unrestricted project code on those accounts, or leave the project field blank?
• Have you used project restrictions or other settings to manage how project codes apply across funds?

Looking to compare approaches and learn how others maintain consistency in project coding and reporting. Appreciate any insights you’re willing to share! Thank you so much!