Listing a Dropped Class on the Transcript

@JudeMark Szczerba - We take a different approach to recording the late drop/withdrawal from a course that involves Transfer Grades and an “Alternate Grades” translation table.

1) The Alternate Grades translation includes a grade label W (along with some other notations for odd situations - credit from another school, credit by exam, No Credit granted.) That translation table is used by a Grade plan group “xxAlternate Grades”. (The xx forces it to the bottom of alphabetical lists.)

2) We created a course “*US Transfer Course Equivalent” that uses xxAlternate Grades. The course is inactive. (The leading asterisk in the name forces it to the top of the list of equivalent courses.)

• the student is dropped from the course as if they dropped before the deadline
• we create an entry in the student's Transfer Grades using “US Transfer Course Equivalent” as the Equivalent Course, and set the course title to the name of the dropped course
• the Grade Category is Alternate Grade
• other info is completed as needed
• the final grade is set to W

This combination of “Alternate Grades” translation and “*US Transfer Course Equivalent” allows us to handle everything that's come up in the past couple of years. We can easily add another grade to the translation if needed.

Some caveats:

• We report only final grades on transcripts. We don't report term or exam grades.
• We report letter grades - not numeric.
• There were probably a couple of steps in the initial set-up that I've forgotten.
• Your mileage may vary.

@Brian Gray

I've attempted to replicate this method because we do not want letter grades to appear on our report cards, but do need a WF/WP option. Thank you for posting this option. If I can get it to work, I think it will cover a few atypical scenarios.