How to handle extra present reasons in attendance?

Mary Cummings
Mary Cummings
Third Anniversary Kudos 1 Name Dropper Participant
in Blackbaud K–12 Education Solutions™ General Discussions

I would like to add more present reasons but it doesn't let me. How is anyone else handling this? For example we want a Field Trip code but marked as present. Anyone have suggestions on work arounds?

Comments

  • Sandra Ross
    Sandra Ross
    Tenth Anniversary Kudos 5 PowerUp Challenge #2 Gift Management August 2025 Monthly Challenge Badge
    32a2f80119a243219072962e9a6b723f-huge-at

    @Mary Cummings Hi Mary, we actually mark those on a field trip as absent but have the reason as Field Trip (category is School-Sponsored). This way if we have an emergency, we are not trying to account for those off-campus for another event. Screenshot of that category is attached. Also, by having these items in a separate category we can choose to not count these absences against the student in their total count.

  • Candi Roberts
    Candi Roberts
    Kudos 4 Fourth Anniversary Name Dropper Facilitator 1

    @Mary Cummings
    We use it in the Absent Excused category and in the column that says, “Use in calculations”, we say no. That way it doesn't count in their absences.

  • Mary Cummings
    Mary Cummings
    Third Anniversary Kudos 1 Name Dropper Participant

    @Sandra Ross @Candi Roberts Thanks! Huge help.

  • Mary Revie
    Mary Revie
    Eighth Anniversary Name Dropper Participant Facilitator 1

    @Mary Cummings We have an Absent Excused category and record field trips and other school related absences in this area. We've set up a “Reason” code as “Activity Absence” then put a note explaining the absence; Field trip, Volleyball game, etc.

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