Gift Registrar - Catholic Charities DC

Amber Howell

Catholic Charities is the social ministry outreach of the Archdiocese of Washington. We believe in strengthening the lives of all in need by giving help that empowers and hope that lasts. Catholic Charities works to create a world in which every person is cherished, regardless of individual limitations, and strengthened in the use of personal gifts in order to reach his or her full potential as a valued member of the community. We are looking for exceptional people who share our vision and values.

Inspiring Hope. Building Futures.

JOB SUMMARY: The Gift Registrar is responsible for ensuring the processing of over 15,000 gifts per fiscal year on behalf of Catholic Charities. This position acts as an expert on gift acceptance processing, industry and professional standards, and related agency policy and procedure. He or she will assist in the development and implementation of proper internal procedures using industry best practices. The incumbent will also interpret and ensure compliance with existing policies and procedures.

ESSENTIAL DUTIES and RESPONSIBILITIES:

Gift Management

• Acts as the primary staff person on daily gift management functions, including working with staff to ensure the primary functions are covered when absent.
• Counts, enters, and reconciles daily receipts (including cash, checks, stock, wire, credit card, recurring, and online transactions) of donations. Immediately resolves any issues that arise. Prepares and scans checks for remote deposit through the agency banking system.
• Coordinates the entry of all lockbox receipts into the donor database through the agency banking system.

Receipting and Pledge Redemption

• Oversees the production and mailing of gift receipts and pledge reminders for accuracy and timeliness before being sent to donors.
• Maintains static and dynamic gift commitment reports in support of annual, campaign, and special initiatives to assist in tracking of pledge redemption.

Reporting and Reconciliation of Gift Data

• Writes queries and reports and provides necessary analysis. Runs and distributes standard scheduled reports.
• Verifies financial record accuracy by conducting regular reconciliations with finance staff and finance reports.

Data Integrity

• Monitors the donor database for both errors and potential enhancements. Assists in the implementation of any new software, online interfaces or other programs directly impacting the gift management process.
• Sets and maintains integrity schedule of all gift records in the donor database and develops and implements best practices related to capturing biographical information during gift entry process.

Maintains Procedural and Instructional Materials

• Reviews, revises and ensures adherence to processes and procedures for all gifts, pledges, payment receiving, coding, entry, auditing and reporting in accordance with legal and industry required gift management policies.
• Proactively identifies opportunities to consolidate work, centralize, automate, increase accuracy.

EDUCATION and EXPERIENCE:

• Bachelor’s degree in Finance, Accounting, or closely related field.
• Five years of relevant experience in fundraising.

SKILLS and COMPETENCIES:

• Working knowledge of relational databases. Knowledge of The Raiser’s Edge database a plus.
• Proficiency with Microsoft Office.
• Knowledge of IRS charitable contribution regulations and CASE and NACUBO standards.

https://recruiting.ultipro.com/ARC1012CCADW/JobBoard/0e2fd504-4cf5-49a5-9eae-2bbfe7babd5b/OpportunityDetail?opportunityId=f5e36554-d0c1-4320-8872-e0575fcf60a8