Donor Services Assistant - Catholic Charities DC

Amber Howell

Catholic Charities is the social ministry outreach of the Archdiocese of Washington. We believe in strengthening the lives of all in need by giving help that empowers and hope that lasts. Catholic Charities works to create a world in which every person is cherished, regardless of individual limitations, and strengthened in the use of personal gifts in order to reach his or her full potential as a valued member of the community. We are looking for exceptional people who share our vision and values.

Inspiring Hope. Building Futures.

JOB SUMMARY: Reporting to the Donor Services Manager, this position coordinates activities in the areas of gift processing and data entry to ensure that all cash gifts, stock donations, and pledges are accurately recorded in the Raiser’s Edge database and that gift acknowledgment is completed in a timely manner while maintaining strict confidentiality. The position also is responsible for recording all pertinent biographical and contact data received during the donation process, in addition to data integrity tasks in coordination with the annual schedule.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Counts, computes, and reconciles and daily cash receipts (including cash, checks, and credit card transactions) of client fees and/or donations. Immediately, resolve any cash collection issues that arise. Complete the Agency form Check/Cash Receipts Log (CR-B) detailing cash collected, and cash deposited to the bank, scanned checks, and credit card transactions.
• Prepares and scan checks for remote deposit through the banking system, if applicable.
• Makes regular deposit of cash collected to the local branch of the Agency’s partner bank.
• Provides documentation of all receipts and deposits to Finance department within two (2) business days of receipt or deposit.
• Deposits cash contributions received by all departments and programs on daily basis using direct deposit scanners.
• Compiles a weekly/monthly summary report(s) of cash receipts.
• Prepares and distribute the Daily Gift Report on all contributions recorded in the department during the current business day and distribute the report to members of the Executive Team and the Development Department.
• Oversees the maintenance of hard copy and electronic gift batch file system and coordinates archiving efforts in accordance with confidentiality guidelines.
• Collaborates with the Donor Services Manager to coordinate and prioritize gift processing activities and ensure accurate processing and stewardship of gifts while maintaining the strictest of confidentiality.
• Responsible for the weekly financial reconciling between the Development Departments Raiser’s Edge, Finance’s Great Plains, and the bank statements of the institution.
• Performs regular data review and upkeep to ensure data integrity within the donor database.

EDUCATION and EXPERIENCE:

• Associates degree in Business or related field (Information Technology, Business, Accounting, Finance) or equivalent education.
• Two years’ work experience in a professional environment in coordinating direct mail and other contributions in accordance with fundraising industry standards preferred.

SKILLS and COMPETENCIES:

• Understanding of basic mathematics, bookkeeping, and banking procedures.
• Good working knowledge receiving, counting, balancing, and reconciling monies from client fees (or agency donations) or other sources.

https://recruiting.ultipro.com/ARC1012CCADW/JobBoard/0e2fd504-4cf5-49a5-9eae-2bbfe7babd5b/OpportunityDetail?opportunityId=d38d20cb-d314-4c8a-8651-581d8b0fbfec