Amend/Increase Planned Gift

Milly Whittington

I understand a planned gift is not posted and the amount can be updated at any time. We have a donor who gave a planned gift (will bequest) in 2011. The donor wants to increase the amount of the planned gift and we want to be able to credit the current fundraiser for the increased amount. Should we add an additional planned gift for fundraising credit purpose? Any ideas?

Faith Murray

That should not be necessary. Under the Gift 1 tab, you can assign multiple solicitors to the Planned Gift and designate what portion of the gift should credit each solicitor. See the image below, from my own record in our RE. If I adjust the Bequest up to to $5,000,000 (I wish, lol!) then I can credit Solicitor Jim Doe for the original amount and then credit Solicitor Jane Doe for the increase portion.

Milly Whittington

Thank you, Faith. The only issue this would not resolve is when the credit is given to the fundraiser. Since we run our reports on Fiscal Year to Date, this increase would not be credited to the current fundraiser in the current fiscal year.

Joel Raasch

We use a “Planned Gift Increase” Notepad type on the Gift record. In the Description field, we type the name of the Solicitor (Last name - full, First name - initial). In the Notes field we put the amount of the increase. We use today's date in the Notepad's date field. We do basically the same thing for a Planned Gift Decrease, but put the amount in parentheses. We then extract this to Excel (where the Decrease amount renders as a negative number.) We then compile a “Planned Gift Revisions” table that shows the Increases and Decreases that have been reported this fiscal year by Solicitors. It's a bit laborious, but it's manageable since we usually only have a few revisions a month. For the solicitor credits on the gift record we basically do what Faith Murray mentioned.