School Health Forms and Documentation

Tracey Hepner

I am wondering if there is any way to make the school health forms better, they are clunky at best.

For the Health History form that we use, you have to designate who can see the information. For our purposes, only the nurse's office sees the information, delegating information as needed. It would be nice if it was an option that the school could select on who may see the information or hide the selection entirely.

For Immunization records, for now the best option is to get a form uploaded and manually enter them. It would be nice if the student could take their immunization record and put the information in then the Nursing administration would verify for accuracy.

Another item is visit documentation. There should potentially be a drop down for the level of the provider. Then a drop down on the type of visit (ex. Emergency, ER, Basic). The body of the note would be where you get into specifics.

There should be a documentation section for each student. When they bring in an ER note, doctor's note, and excuse note. The only place to put the Documentation is in the conditions. Our Administrative assistant should be able to scan a note to a student file without the need to add a diagnosis to a Student File, the documentation may need to be accessed for more then just that singular diagnosis.

Anyone else have suggestions or ways to work with the system?

Bryna Gleich

For the Health History form that we use, you have to designate who can see the information. For our purposes, only the nurse's office sees the information, delegating information as needed. It would be nice if it was an option that the school could select on who may see the information or hide the selection entirely.

That may be intentional due to HIPAA concerns. The parent/student tells the nurse info and who should see the information. The nurse can add more restrictions, but can't add more permissions/authorizations. For example if the parent/student says the information can go to an athletic coach, the nurse can override that so that the coach doesn't get the information. However, if the parent/student says the information shouldn't go to the athletic coach, the nurse must respect that decision and can't override it to share with the coach. The school can't share the information with people the parent/student hasn't approved.

Bryna Gleich

As for the other points, in addition to discussing here, you might want to also post in the Idea Bank

There other users can comment on your idea and vote for it. Product managers monitor the ideas and reply as the ideas are evaluated and as roadmaps are updated.