Bookkeeper/Accountant - Part Time

David Shaffer

Responsible for the daily accounting and human resources functions for an organization with an annual budget of about $2M. Duties include recording revenue, accounts payable, and processing payroll. Maintains personnel records and assists with compliance with federal and state labor laws and reporting requirements.

IF INTERESTED EMAIL RESUME AND COVER LETTER TO rbriones@rmhcjax.org

• Bookkeeping Duties and Responsibilities:
• Record all revenue and donations in software system
• Prepare monthly bank account reconciliations
• Record monthly journal entries in a timely manner for financial statement reporting
• Perform financial tracking and reporting of grants and other restricted funds in software system
• Provide supporting documentation for annual external audit, IRS Form 990, grant reporting, and other financial reports
• Serve as back-up for bi-weekly payroll
• File all miscellaneous documents from bank and insurance companies and any other important documents
• Assist in monthly finance document preparation
• Maintain accurate and up-to-date records
• Work with Finance Director in gathering information for annual budget
• Comply with internal control systems and reports inconsistencies to supervisor
  
• Accounts Payable:
• Distribute all vendor bills to appropriate department supervisors for approval; assist with input of vendor invoices in software system ensuring proper G/L coding
• Make general ledger entries; review g/l accounts for missed posting
• Match checks with invoices; file paid invoices; answer any questions regarding paid or open invoices
• Maintain and prepare annual 1099 filings
• Accounts Receivable/Cash Receipting
• Post all payments received, wire transfers, credit card
• Input all deposits from bank statement
• Perform weekly deposits to bank
• Reconcile merchant services and credit card charges
  
• Human Resources Duties & Responsibilities:
• Maintain and file personnel records
• Provide new hire packets to staff and manage pre-hire paperwork

• Education and Experience Requirements:
• Associates or Bachelor’s degree in accounting, or equivalent work experience; at least 2 years nonprofit accounting/bookkeeping experience
• Proficiency in QuickBooks and Excel required
• Minimum 2 years’ experience in bookkeeping or accounting, preferably in accounts payable/accounts receivable
• Must be familiar with standard accounting and bookkeeping concepts, practices and procedures

• Knowledge/Skills/Abilities:
• High level of confidentiality, accuracy and attention to detail
• Able to work in a fast paced, multi task oriented environment, with a high level of professionalism
• Willingness to assist where needed
• Team Orientation & Interpersonal – highly motivated, passionate and creative team-player with ability to develop and maintain collaborative relationships with all levels within, and external to, the organization.
• Communication – able to effectively and persuasively express self verbally and in writing, using correct language and grammar in a professional, diplomatic and tactful manner.
• Organization & Time Management – able to work independently with minimal supervision, planning, scheduling and organizing professional schedule to complete actions within established deadlines, handling multiple priorities with strong attention to detail.
• Creative Thinking – able to demonstrate conceptual creative thinking, taking an idea and
  visualize/describe the opportunity, then recognize the potential fit with culture and product lines
• Adaptability to Change – able to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment
• Systems & Software – proficient knowledge of Microsoft Office software applications, Quickbooks and/or Blackbaud Financial Edge

IF INTERESTED EMAIL RESUME AND COVER LETTER TO rbriones@rmhcjax.org